Town of Lexington,NY - Board Minutes


Board Meeting August 16,2011 A regular meeting of the Town of Lexington Town Board was called to order on August 16, 2011. Supervisor Greg Cross called the meeting to order at 6:30 PM. Present were Council Members John Berger, Lynn Byrne, Keith Mellott, and Glenn Howard. Others present were Superintendent of Highways Frank Hermance, Assistant to the Supervisor Mary Cline, Supervisor Richard Tompkins from Ashland, and town residents; Lois Jenkins, Donald Falke, Margaret Lawrence, William Pushman, Berry Eckstein, Alfred Truesdell, John Loftus, JoEllen Schermerhorn, Elizabeth Hapeman, Ellouise Cole, Rob Zuchowski, Bob Hostetter, news reporter Mike Ryan, and Town Clerk. Minutes Minutes of the August 2, 2011 regular meeting were accepted on a motion by Councilman Howard, 2nd by Councilman Berger and carried. Financial Report The Supervisor Financial Report was given to the Board Members before the meeting, and on a motion by Councilmember Byrne, 2nd by Councilman Berger; the financial report of 8/15/11 was accepted and carried. Executive Session Supervisor Greg Cross made a motion. 2nd by Councilman Berger and carried to go into Executive Session to discuss Legal Issue with the Supervisor from the Town of Ashland at 6:32 P.M. Councilman Howard made a motion, 2nd by Councilman Berger and carried to come out of Executive Session at 6:51 P.M. Monument The Town Board has received prices on sandwiches and goodies for the Veterans Memorial Dedication on November 5th, at 1:00 P.M. The price range for that was $1,075. and the Board Members agreed that was o.k. Insurance Supervisor Greg Cross looked into new health insurance plans for the town employees. The plans were from MVP Health Care and Capital District Physician Health Plan (CDPHP). They were handed out to Town Employees for them to review to see if it is comparable with the present plan. It would also save the town money on the premiums --- in the range of $15,000. per year. The Town would fund the deductable, and each person would have their account to use towards medical expenses and once the deductable was paid (the three thousand dollars for family and fifteen hundred for single) then the major medical and doctors bills are all covered at no cost to the participant. Once the limits have been hit, then there will be a prescription cost which is 10, 20 & 50 after the three thousand is met. They will pay for the doctors as long as they are in the net work – the agent was confident that most doctors in this area are in the network. The agent will be giving the Supervisor a link and everyone that is full time can make sure their doctors are in the network. Currently the town is paying $75,000 a year for health ins. and under the new plan; it would roughly be $59,000. Cell Tower Councilmember Howard said he received a call from the man who put the cell tower up in Prattsville, NY, and Robert Sherwood is not interested in putting the cell tower on his property any longer. Councilman Howard will return his call to the cell guy and have him come to the next meeting. A discussion was held. Highway Loader Councilmember Keith Mellott did research on getting a new loader for the town highway department because the one we have is in need of repair of at least $10,000. in repairs and is seventeen years old. A John Deer Wheel Loader from the NYS Contract bid price would be $ 82,475.71 after trade in. The cost of a Caterpillar – Model 928 before trade in is $107,613.00. A discussion was held and the Council Members would like to find out what the trade in would be from Caterpillar Company as soon as possible. Supt. of Highways Frank Hermance said he would like to have the purchase done before winter. The interest current rate is 2.7 % at the Greene County Savings Bank. They hope to gather the information that is needed by the next meeting of September 6th, 2011, so a decision can be made. Inventory Clerk Inventory Clerk, Kathy Jordan, reviewed the surplus items in the records room and the Council Members went over the list and decided to dispose of articles which did not work, those being: Laser Jet Printer – no drivers & doesn’t work – Inventory No. 2126 Canon AP330 – word processor / typewriter = cost $200 to look at – Inventory No. 0012 Canon AP340 – word processor / typewriter = cost $200 to look at – Inventory No. 0121 Flat Bed Scanner – doesn’t work -- Inventory No. 0207 Will advertise the following when specs are made up and information taken off the computers: Old Lap Top Inspiration 8100 Dell Computer with printer and black carrying case Inventory No. 2252 Old Lap Top Computer / Compaq Presario / runs windows 98 – Inventory No. 217 Tower / Computer – Inventory No. 2215 Dell Computer – No number (Town Clerk’s Office) 2000 gallon fuel oil tank with double wall & is ten years old. No 2126 Boiler Inspection A NYS Dept. of Labor / Boiler Inspector inspected the boiler on August 16, 2011 and will send a report on the violations. Russell D. Pavoldi said to keep a copy of the violations and give a copy to mechanic, and he advised that is should be taken care of as soon as possible. Lights Central Hudson will be here at the Municipal Building to retrofit the lights in the hall area and truck bay area on August 18th, 2011, which was arranged by Councilman John Berger. “Central Hudson workers were here on August 18th and completed the work on the lights – as per the Town clerk.” CWC Supervisor Greg Cross called Nate Hendricks and he promised to be here at the meeting of September 6th with an approval of the Orenco Technology and they are proposing to include up to the Municipal Building into that system. Currently they are up to Creamery Millworks and a gentleman who Councilman Berger spoke to was not aware of that. Revisit Post Office Issue Supervisor Greg Cross said that the Assessor’s mail box has been moved to the Lexington Post Office with the address of P.O. Box 28, which is the Supervisor’s mail box, and mail box in West Kill has been closed out. After some research in making the road into the Municipal Building a town road, it would not be very likely, so with that being said --- Supervisor Greg Cross said that he would like to propose to continue with the post office boxes which are not at the post office. On a motion made by Supervisor Greg Cross, 2nd by Councilmember Keith Mellott, and carried to rescind Resolution # 86-11 which said, “Install Mail Box at Municipal Building by January 1st, 2012” made on May 17, 2011 and to continue with the mail boxes as they are now at the Lexington, NY 12452 post office. Kosco Maintenance Contract The contract for the Annual Service Plan Renewal from Kosco which had a description of Commercial / No Surprises at a cost of $857.00 was presented to the Town Board Members. On a motion by Councilman John Berger, 2nd by Councilman Glenn Howard and carried to accept the Service Contract from Kosco at $875.00 for their Annual Plan Renewal. Public Concerns Council Member Glenn Howard said that he spoke to the Chairman of the Fire Commissioners Ray Albino and he wanted the Town Board to know that they did buy the ambulance they went to see about in New Jersey, and he hoped to have it in service here by Labor Day. Country Route 6 / Spruceton Road Berry Eckstein gave a petition to the Town of Lexington regarding a portion of Greene Co. Route 6 near his home where the road has been collapsing for many years. He went on to say that further collapse of the road may prevent one from reaching their home. The petitions had 106 names on them when they were received by the Town Clerk on August 16, 2011, and they are on file in the Town Clerk’s office for viewing. Berry Eckstein said that he would like to have a meeting with the people and the public officials regarding the condition of the road – County Route 6. A discussion was held and an Informational Meeting was set up for September 21st at 7:00 pm at the West Kill – Lexington Community Improvement Association. (The meeting was rescheduled for September 29th, 2011 because the G.C. Legislatures were not available on the 21st of Sept.) Solar Energy Bob Hostetter spoke on some options the town could take with solar. Audit the Bills On a motion by Councilman John Berger, 2nd by Councilman Glenn Howard and carried, the Town Board approved payment of the bills: The General Fund was $5,542.44 on Abstract # 15, Claim Numbers 205 to 219. The Highway Fund was $56,147.47 on Abstract # 14, Claim Numbers 127 to 132. Meeting Adjourned The meeting was adjourned on a motion by Councilman John Berger, 2nd by Councilman Keith Mellott, and carried. Respectfully Submitted, Rose Williams, Town Clerk / RMC

Board Meeting
August 16,2011

A regular meeting of the Town of Lexington Town Board was called to order on August 16, 2011. Supervisor Greg Cross called the meeting to order at 6:30 PM. Present were Council Members John Berger, Lynn Byrne, Keith Mellott, and Glenn Howard.

Others present were Superintendent of Highways Frank Hermance, Assistant to the Supervisor Mary Cline, Supervisor Richard Tompkins from Ashland, and town residents; Lois Jenkins, Donald Falke, Margaret Lawrence, William Pushman, Berry Eckstein, Alfred Truesdell, John Loftus, JoEllen Schermerhorn, Elizabeth Hapeman, Ellouise Cole, Rob Zuchowski, Bob Hostetter, news reporter Mike Ryan, and Town Clerk.

Minutes

Minutes of the August 2, 2011 regular meeting were accepted on a motion by Councilman Howard, 2nd by Councilman Berger and carried.

Financial Report

The Supervisor Financial Report was given to the Board Members before the meeting, and on a motion by Councilmember Byrne, 2nd by Councilman Berger; the financial report of 8/15/11 was accepted and carried.

Executive Session

Supervisor Greg Cross made a motion. 2nd by Councilman Berger and carried to go into Executive Session to discuss Legal Issue with the Supervisor from the Town of Ashland at 6:32 P.M.

Councilman Howard made a motion, 2nd by Councilman Berger and carried to come out of Executive Session at 6:51 P.M.

Monument

The Town Board has received prices on sandwiches and goodies for the Veterans Memorial Dedication on November 5th, at 1:00 P.M. The price range for that was $1,075. and the Board Members agreed that was o.k.

Insurance

Supervisor Greg Cross looked into new health insurance plans for the town employees. The plans were from MVP Health Care and Capital District Physician Health Plan (CDPHP). They were handed out to Town Employees for them to review to see if it is comparable with the present plan.
It would also save the town money on the premiums --- in the range of $15,000. per year. The Town would fund the deductable, and each person would have their account to use towards medical expenses and once the deductable was paid (the three thousand dollars for family and fifteen hundred for single) then the major medical and doctors bills are all covered at no cost to the participant. Once the limits have been hit, then there will be a prescription cost which is 10, 20 & 50 after the three thousand is met. They will pay for the doctors as long as they are in the net work – the agent was confident that most doctors in this area are in the network. The agent will be giving the Supervisor a link and everyone that is full time can make sure their doctors are in the network. Currently the town is paying $75,000 a year for health ins. and under the new plan; it would roughly be $59,000.

Cell Tower

Councilmember Howard said he received a call from the man who put the cell tower up in Prattsville, NY, and Robert Sherwood is not interested in putting the cell tower on his property any longer. Councilman Howard will return his call to the cell guy and have him come to the next meeting. A discussion was held.

Highway Loader

Councilmember Keith Mellott did research on getting a new loader for the town highway department because the one we have is in need of repair of at least $10,000. in repairs and is seventeen years old. A John Deer Wheel Loader from the NYS Contract bid price would be $ 82,475.71 after trade in. The cost of a Caterpillar – Model 928 before trade in is $107,613.00.
A discussion was held and the Council Members would like to find out what the trade in would be from Caterpillar Company as soon as possible. Supt. of Highways Frank Hermance said he would like to have the purchase done before winter. The interest current rate is 2.7 % at the Greene County Savings Bank. They hope to gather the information that is needed by the next meeting of September 6th, 2011, so a decision can be made.

Inventory Clerk

Inventory Clerk, Kathy Jordan, reviewed the surplus items in the records room and the Council Members went over the list and decided to dispose of articles which did not work, those being:

Laser Jet Printer – no drivers & doesn’t work – Inventory No. 2126
Canon AP330 – word processor / typewriter = cost $200 to look at – Inventory No. 0012
Canon AP340 – word processor / typewriter = cost $200 to look at – Inventory No. 0121
Flat Bed Scanner – doesn’t work -- Inventory No. 0207

Will advertise the following when specs are made up and information taken off the computers:

Old Lap Top Inspiration 8100 Dell Computer with printer and black carrying case

Inventory No. 2252

Old Lap Top Computer / Compaq Presario / runs windows 98 – Inventory No. 217
Tower / Computer – Inventory No. 2215
Dell Computer – No number (Town Clerk’s Office)
2000 gallon fuel oil tank with double wall & is ten years old. No 2126

Boiler Inspection

A NYS Dept. of Labor / Boiler Inspector inspected the boiler on August 16, 2011 and will send a report on the violations. Russell D. Pavoldi said to keep a copy of the violations and give a copy to mechanic, and he advised that is should be taken care of as soon as possible.

Lights

Central Hudson will be here at the Municipal Building to retrofit the lights in the hall area and truck bay area on August 18th, 2011, which was arranged by Councilman John Berger. “Central Hudson workers were here on August 18th and completed the work on the lights – as per the Town clerk.”

CWC

Supervisor Greg Cross called Nate Hendricks and he promised to be here at the meeting of September 6th with an approval of the Orenco Technology and they are proposing to include up to the Municipal Building into that system. Currently they are up to Creamery Millworks and a gentleman who Councilman Berger spoke to was not aware of that.

Revisit Post Office Issue

Supervisor Greg Cross said that the Assessor’s mail box has been moved to the Lexington Post Office with the address of P.O. Box 28, which is the Supervisor’s mail box, and mail box in West Kill has been closed out. After some research in making the road into the Municipal Building a town road, it would not be very likely, so with that being said --- Supervisor Greg Cross said that he would like to propose to continue with the post office boxes which are not at the post office.

On a motion made by Supervisor Greg Cross, 2nd by Councilmember Keith Mellott, and carried to rescind Resolution # 86-11 which said, “Install Mail Box at Municipal Building by January 1st, 2012” made on May 17, 2011 and to continue with the mail boxes as they are now at the Lexington, NY 12452 post office.

Kosco Maintenance Contract

The contract for the Annual Service Plan Renewal from Kosco which had a description of Commercial / No Surprises at a cost of $857.00 was presented to the Town Board Members.

On a motion by Councilman John Berger, 2nd by Councilman Glenn Howard and carried to accept the Service Contract from Kosco at $875.00 for their Annual Plan Renewal.

Public Concerns

Council Member Glenn Howard said that he spoke to the Chairman of the Fire Commissioners Ray Albino and he wanted the Town Board to know that they did buy the ambulance they went to see about in New Jersey, and he hoped to have it in service here by Labor Day.

Country Route 6 / Spruceton Road

                Berry Eckstein gave a petition to the Town of Lexington regarding a portion of Greene Co. Route 6 near his home where the road has been collapsing for many years.   He went on to say that further collapse of the road may prevent one from reaching their home.   The petitions had 106 names on them when they were received by the Town Clerk on August 16, 2011, and they are on file in the Town Clerk’s office for viewing.
                Berry Eckstein said that he would like to have a meeting with the people and the public officials regarding the condition of the road – County Route 6.     A discussion was held and an Informational Meeting was set up for September 21st at 7:00 pm at the West Kill – Lexington Community Improvement Association. (The meeting was rescheduled for September 29th, 2011 because the G.C. Legislatures were not available on the 21st of Sept.)

Solar Energy

Bob Hostetter spoke on some options the town could take with solar.

Audit the Bills

                On a motion by Councilman John Berger, 2nd by Councilman Glenn Howard and carried, the Town Board approved payment of the bills:
                The General Fund was $5,542.44 on Abstract # 15, Claim Numbers 205 to 219.
                The Highway Fund was $56,147.47 on Abstract # 14, Claim Numbers 127 to 132.

Meeting Adjourned

The meeting was adjourned on a motion by Councilman John Berger, 2nd by Councilman Keith Mellott, and carried.

Respectfully Submitted,

Rose Williams, Town Clerk / RMC