Board Meeting
August 3, 2010
The Regular Meeting of the Town Board of the Town of Lexington was called to order on August 3, 2010 at 7:00 P.M., by Supervisor Greg Cross at the Lexington Municipal Building, followed by the Pledge of Allegiance.
PRESENT:
Supervisor........................................... Greg Cross
Council Members......……..…........… Glenn Howard
Keith Mellott
Lynn Byrne
Town Clerk .......................…............... Rose Williams
Superintendent of Highway…....…...... Frank Hermance
ABSENT:
Council Member……………………….. John Berger
OTHERS PRESENT: Ray Albino, Deputy Supervisor Mary Cline, Paul Van Valkenburgh, Elizabeth Hapeman, Jo Ellen Schermerhorn, John Loftus, Nicholas Palermo, Lois Jenkins, June Frasier, William Pushman, Beverly Dezan, Robert Sainato, Judy Visich, Dixie Baldrey, Ellouise Cole, Sharon D’Addario, and Marty Richman.
Resolution # 76-10
Approve Minutes
On a motion by Council Member Glenn Howard, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED - Ayes - 4 - Cross, Byrne, Howard, Mellott,
Nays - 0
Absent – 1 Berger
This Town Board moves to approve the minutes of the Regular Meeting held on July 6, 2010, and the Special Meeting held on July 21, 2010.
Financial Report
Supervisor Greg Cross said he was not able to get the report off his computer, so he tabled the financial report until further notice.
Resolution # 77-10
Adopt Local Law # 1 of 2010 “ETHICS and CONFLICTS OF INTEREST”
On a motion by Council Member Lynn Byrne, seconded by Council Member Glenn Howard, the following resolution was
ADOPTED - Ayes - 4 - Cross, Byrne, Howard, Mellott,
Nays - 0
Absent – 1 Berger
This Town Board moves to adopt Local Law #1 of 2010 “ETHICS and CONFLICTS OF INTEREST”, and the copy of such law is on file with the Town Clerk.
Public Concerns:
Sharon D’Addario and Marty Richman attended the Town Board Meeting to say they have a problem with water going into their basement and believe the problem stems from the culvert which needs be dug up and fixed. More discussion was held. Councilmember Keith Mellott said that he would contact the Greene Co. Engineer because they have an engineer coming up soon to look at the bridge and surrounding location.
Robert Sainato asked for information on the Ambulance Service and how it is going to work, and wondered if there was a private service that could handle this instead of the town. Further discussion was held and Supervisor Greg Cross explained what they have done so far and said that he would be happy to give him any other information that he could.
Dan Fancher sent an e-mail to the Town Clerk asking for a meeting with the Supt. of Highways and the Highway Committee at the earliest convenience to discuss any further improvements that they may feel is necessary regarding the highway dedication of Overlook Drive and Deer Lane. All the information from the previous administration has been passed on to the present administration. The Highway Committee consists of Councilmember Keith Mellott as Chairman, Supt of Highways, Frank Hermance, along with Edwin Dippold, Jr., Councilmember John Berger, and consultant Glenn Hapeman.
Beverly Dezan said that she wanted to express her gratitude to various people for researching and finding the resolution regarding the extension of Rappleyea Road which was made on May 7, 1993.
Supt. of Highways, Frank Hemance, wanted to clarify that it was not a Town Road, and Supervisor Greg Cross said that he was working with Attorney Larry Gardner on the gray area. More discussion was held.
Update on Tank out Back
Councilmember Glenn Howard has talked with a guy from Newburgh to inspect the tank. He explained what he needs to do during the year and Councilman Howard said that he would maintain it during the winter so that it doesn’t leak.
Fuel Tank at Highway Garage
The Supt. of Highways, Frank Hermance, received a letter from NYS Dept. of Environmental Conservation regarding the fuel tank at the Highway Garage. The letter said the fuel tank was in violation and it needed the town’s immediate attention to bring the facility into compliance. A discussion was held to get the tanks removed so that the garage area will be brought into compliance with the regulations. Frank Hermance, Supt. of Highways, will follow up on what needs to be done to correct the situation because it needs be to done before August 16th. Richard Tompkins will be notified for removing the tank and getting a new tank.
Ambulance Administrator
Supervisor Greg Cross and Councilmember Lynn Byrne were unable to do anything this past month because of being away, so they will look into an ambulance administrator as soon as possible.
Scott Alarm System
Scott Alarm System was at the Municipal Building on August 3rd to start the installation that was agreed upon and decided that the quote was not good for what they were seeing. They told the Town Clerk that they would need to reassess the situation and get back to the town with an e-mail on what the additional fee would be. A discussion was held and someone recommended using A.D.T. for the fire alarm system. The Town Clerk did receive the new additional fee after the meeting when checking her e-mail and the price increase was $1,827.50 for the total parts and labor --- with $913.75 deposit and $913.75 upon completion. A.D.T. will be contacted for a price.
Cemeteries
Clarence Soule, president of the Lexington Village Cemetery sent a letter to the Town Board alerting them to the fact that a new law had been passed where the town could donate funds and assist the cemetery so they could keep maintaining their own cemetery, and therefore it wouldn’t have to turned over to the town. Supervisor Greg Cross said that he has spoken to Clarence Soule recently and thought it would be better to help with the funding rather than take it over. Supervisor Cross said the Town Board should consider a line item in the budget for the funds that would assist the cemeteries for 2011.
Residency Verification
Grace Berger will be going to Fashion Institute of Technology and Kristin Davis is going to Nassau Community College. Both girls were acknowledge as residents of the Town of Lexington and Greene County will be notified that they are residence of this town.
Bid Opening for 2010 One Ton Truck
The Bid Notice was advertise in the Windham Journal on July 22nd and July 29th, 2010, and the bids had to be in by August 3rd, 2010 @ 8:00 pm --- the night of the Regular Town Board Meeting. The bid packages are on file at the Town Clerk’s Office for any further review.
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A discussion was held on the bid prices, and Supt. of Highways, Frank Hermance, was asked if he had the money in his budget to pay for the truck, and he answered that yes, he did have the money. Ken Stewart asked if they all had non-collusion forms with the bids. More discussion was held.
Councilmember Glenn Howard made a motion to accept the bid from Sawyer Chevrolet at a cost of $29,447 because he thought they would get better service from someone local, and no second was made to the motion.
Councilmember Keith Mellott suggested holding off on the purchase of a truck until later.
Councilmember Lynn Byrne said that a motion was going to be made to go into executive session, and she would like to discuss it then.
Correspondence
Supervisor Greg Cross said that he has received correspondence from Bob Hostetter at 11718 State Route 23A, Lexington, NY. (989-6361 -- www.lighthousesolar.com). He would like to look into solar and wind power for the Municipal Building and Supervisor Cross said that he would like to get the energy cost together and get it to him.
Councilwoman Byrne said that she is still interested in getting high speed internet for the area. A discussion was held.
Supervisor Greg Cross has been asked why Route 42 has not been mowed yet. He found out that it will be mowed soon.
Chairman of the Commissioners, Ralph Albino, said that when the town does hire a first responder or coordinator for the ambulance, the commissioner will set down with the Town Board members and do what they need to do to get the ambulance transferred over to them. A discussion was held.
Resolution # 78-10
GO INTO EXECUTIVE SESSION
On a motion by Council Member Glenn Howard, seconded by Council Member Keith Mellott the following resolution was
ADOPTED - Ayes - 4 - Cross, Byrne, Howard, Mellott,
Nays - 0
Absent – 1 Berger
This Town Board moves to go into Executive Session to discuss the purchase of the truck.
Time 8:36 pm
Resolution # 79-10
LEAVE EXECUTIVE SESSION
On a motion by Council Member Glenn Howard, seconded by Council Member Keith Mellott the following resolution was
ADOPTED - Ayes - 4 - Cross, Byrne, Howard, Mellott,
Nays - 0
Absent – 1 Berger
This Town Board moves to leave Executive Session. Time 9:20 pm
Resolution # 80-10
TRUCK PURCHASE
On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne the following resolution was
ADOPTED - Ayes - 4 - Cross, Byrne, Howard, Mellott,
Nays - 0
Absent – 1 Berger
This Town Board moves to table the decision on purchasing of the truck until next month.
Audit the Bills
RESOLUTION #81-10
PAY THE BILLS
On a motion by Council Member Glenn Howard, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED - Ayes - 5 - Cross, Byrne, Howard, Mellott,
Nay – 0
Absent – 1 Berger
Resolved, that this Town Board, having audited the following General Fund Vouchers # 167 through # 192, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract # 8, General Fund, on the Supervisor for payment of $ 4,576.52
Resolution # 81-10 --- Continued
Resolved, that this Town Board, having audited the following Highway Fund Vouchers # 114 through # 128, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract # 8, Highway Fund, on the Supervisor for payment of $ 19,528.01
Resolved, that this Town Board, having audited the following Special Lighting District Fund Vouchers # 7, hereby, orders it paid and directs the Town Clerk to draw Abstract # 6 Special Lighting Fund, on the Supervisor for payment of $ 214.60.
Adjourn
Councilmember Lynn Byrne made a motion to adjourn the meeting, seconded by Councilmember Keith Mellott. All agreed.
Supervisor Greg Cross adjourned the meeting.
Respectfully submitted, Rose Williams,
Town Clerk, RMC
Town of Lexington