Board Meeting - November 8, 2007
The Regular Meeting of the Town Board of the Town of Lexington was called to order on November 8, 2007 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building , followed by the pledge of allegiance.
PRESENT:
Supervisor ....................................... Dixie Baldrey
Council Members......……..….......… Keith Mellot, Paul Van Valkenburg,Maurice Nelson , Lynn Byrne
Town Clerk ...................................….Rose Williams
Supt. of Highways …………………...Larry Cross
OTHERS PRESENT:
Ralph J. Albino, Glenn Howard, and Mike Ryan (Windham Journal Rep.)
Minutes
RESOLUTION # 112-07
AMEND THE MINUTES OF 10/2/07
On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Mellott, Nelson, Byrne, Van Valkenburgh
Nays – 0
This Town Board moves to amend the minutes of October 2, 2007 by correcting the amount of money in Resolution #100-07 to read -- $376.81- instead of $356.81 as stated., and:
It further moves to accept the minutes of October 2, 2007 after amending as stated above.
RESOLUTION # 113-07
APPROVE THE MINUTES – 11/17/07
On a motion by Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Mellott, Nelson, Byrne, Van Valkenburgh
Nays – 0
This Town Board moves to approve the minutes of the Budget Workshop held on October 17, 2007.
RESOLUTION # 114-07
APPROVE THE FINANCIAL REPORT
On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Mellott, Nelson, Byrne, Van Valkenburgh
Nays – 0
It is resolved, that this Town Board shall accept the Financial Report of October 31, 2007, as presented by Supervisor Dixie Baldrey.
RESOLUTION # 115-07
TRANSFER IN THE GENERAL FUND
On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Mellott, Nelson, Byrne, Van Valkenburgh
Nays – 0
This Town Board moves to make a transfer in the General Fund:
From: Contingency, Contractual (A1990.4) == $292.46
To: Supervisor, Contractual (A1220.4) == $200.00
Tax Collection, Contractual (A1330.4) == 92.46
RESOLUTION # 116-07
TRANSFER IN THE HIGHWAY FUND
On a motion by Council Member Maurice Nelson, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Mellott, Nelson, Byrne, Van Valkenburgh
Nays – 0
This Town Board moves to make the following transfer in the Highway Fund:
From: DA9950.9 (Truck Repair) = $3,795.00
To: DA5130.2 (Machinery, Equipment) = $3,795.00
Approve the 2008 Budget
RESOLUTION # 117-07
ADOPT BUDGET FOR 2008 GENERAL FUND
On a motion from Councilmember Lynn Byrne, seconded by Councilmember Paul Van Valkenburgh, the following resolution was
ADOPTED. Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
Resolved, that this Town Board does hereby adopt the General Fund Budget for fiscal year 2008 at $381,072., less Estimated Revenues of $70,075., less Unexpended Balance of $40,000., for a total of $270,997. to be raised by taxes.
RESOLUTION # 118-07
ADOPT BUDGET FOR 2008 HIGHWAY FUND
On a motion from Councilmember Maurice Nelson, seconded by Councilmember Lynn Byrne, the following resolution was
ADOPTED. Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
Resolved, that this Town Board does hereby adopt the Highway Fund Budget for fiscal year 2008 at $530,454., less Estimated Revenues of $74,000., less Unexpended Balance of $10,000., for a total of $446,454., to be raised by taxes.
RESOLUTION # 119-07
ADOPT BUDGET FOR 2008 SPECIAL LIGHTING DISTRICT FUND
On a motion from Councilmember Keith Mellott, seconded by Councilmember Paul Van Valkenburgh, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
Resolved, that this Town Board does hereby accept the Special Lighting District Budget at $2,000, for the fiscal year 2008.
Budget Totals / 2008
Town Budget “2008”
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Reassessment
Supervisor Dixie Baldrey said that the Town Board Members have had many opportunities to discuss and talk about the pros and cons of doing a reassessment for the Town of Lexington , and would like a decision on what the next move would be.
Assessor Georgette Krauss submitted comparisons of proposal for the 2009 Town wide Update of the reassessment, and a discussion was held on the information submitted.
RESOLUTION #120-07
AUTHORIZE REASSESSMENT OF PROPERTY FOR 2009
On a motion from Supervisor Dixie Baldrey, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
I hereby recommend that the Town of Lexington Town Board do the revaluation of the assessment of property in the Town of Lexington for 2009.
BAR Member
Supervisor Dixie Baldrey said that she will be contacting a Town of Lexington resident, Judith Chatfield, to see if she would be interested in becoming a BAR Member for the Town of Lexington .
Culvert Cleaning Truck
Supt. of Highways, Larry Cross, said that the Town of Catskill has this truck that they would like to sell for $2,000. It cleans culverts that are four inches and up, and it has many different size nozzles. Further discussion was held.
RESOLUTION #121-07
PURCHASE A CULVERT TRUCK / CATSKILL
On a motion from Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
This Town Board of the Town of Lexington approves the expense of up to $2,000. towards the purchase of the culvert cleaning truck from the Town of Catskill .
Lexington House
Supervisor Baldrey asked the Town Board Members if they had any objection to her contacting CWC regarding the Lexington House, to see if the Catskill Watershed Corp. would be interested in renovating the building and reselling it to a private concern. Carolyn Bennett said that she has had conversations with the CWC because she felt that the Lexington House has historical value and wanted to see if anything could be done with it. A discussion was held and the Town Board members had no objection with the Supervisor contacting CWC..
Second Tax Notice Fee
RESOLUTION #122-07
AUTHORIZE FEE FOR SECOND NOTICE
On a motion from Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
WHEREAS, The Town of Lexington is required to send out unpaid tax notices to taxpayer who have not paid their taxes for the current year, and;
WHEREAS, The Town of Lexington can impose a fee of $2.00 to be added to their unpaid taxes to cover cost of the mailing under Real Property Tax Law § 987,
THEREFORE, This Town Board resolves to change and impose a $2.00 fee, which cannot be waived and becomes part of the total amount due when sending out the second tax notice.
Aflac
Supervisor Dixie Baldrey said that a gentleman from Aflac has been calling her and wanted to give out information to the town employees. She will gather the information and give it out for personal use --- to see if anyone is interested in what they have to offer.
Annual Paychecks
The annual paychecks will be mail out and should be received by December 7 th , 2007.
RESOLUTION #123-07
INTER-MUNICIPAL HIGHWAY DEPARTMENT AGREEMENT
On a motion from Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
It is resolved, that this Town Board shall enter into the Inter-Municipal Highway Agreement as stated in the agreement.
Inter-Municipal Highway Department Agreement
As agreed by the Supervisor, Town of Ashland, Lexington, Windham, Hunter, Prattsville, Jewett, Halcott and the Village Mayors of Tannersville and Hunter at the November 26 th , 2007 meeting of the Mountaintop Town Supervisors and Village Mayors Association.
The agreement this 8 th day of November , 2007, among the Town of Ashland, Town of Lexington, Town of Windham, Town of Hunter, Town of Prattsville, Town of Jewett, Town of Halcott, Village of Tannersville, and Village of Hunter (“the participating Municipalities”) in accordance with Section 119-0 of the General Municipal Law.
WHEREAS, each participating Municipality maintains its own highway department, including personnel and equipment, for the maintenance of its roads; and
WHEREAS , from time to time the Highway Department of one or more or more of participating Municipalities requires additional equipment and/or personnel to complete a highway project; and
WHEREAS, THE PARTICIPATING Municipalities recognize that by cooperating in the sharing of equipment and/or personnel they can realize substantial savings in labor and equipment cost,
IT IS HEREBY AGREED AS FOLLOWS:
1. Each participating Municipality may assist any other participating Municipality by providing available labor and/or equipment when required by one of the participating Municipality highway project.
2. Each participating Municipality will be responsible for all salary and benefits associated with its employees and cost of its equipment when used in a highway project of another participating Municipality.
3. Nothing in this Agreement alters the employment relationship between a participating Municipality and its employee. However, any employee employed by a participating Municipality pursuant to this Agreement shall be considered to be a shared or co-employee of the receiving Municipality.
4. This agreement shall run from April 2008 to April 2009 unless renewal shall expire.
TOWN OF PRATTSVILLE TOWN OF WINDHAM
By: _Richard Morse_____ By _ T. Patrick Meehan___
Supervisor Supervisor
TOWN OF HUNTER TOWN OF JEWETT
By: _Dennis Lucas______ By ___Michael Flaherty__
Supervisor Supervisor
TOWN OF ASHLAND TOWN OF LEXINGTON
By __Richard Tompkins__ By ___Dixie Baldrey____
Supervisor Supervisor
TOWN OF HALCOTT VILLAGE OF TANNERSVILLE
By Innes Kasanof By ________________________
Mayor
VILLAGE OF HUNTER
By: __________________
Mayor
Name a Road / Notch View Road
RESOLUTION #124-07
NOTCH VIEW ROAD
On a motion from Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh
Nays 0
This Town of Lexington Town Board approves the naming of the following road as stated below;
Whereas, the owner, Anthony Di Benedetto, has requested the name of “Notch View Road” for his private road, which has access to Parcel #109.00-2-95, Parcel #109.00-2-96, and Parcel #109.00-2-97, which is located off of County Route 23C on North Lexington.
Public Concerns
Cell Tower
Glenn Howard updated the Town Board Members on the progress of their snowmobile club that they organized as a group.
Glenn Howard asked how the Cell Tower is coming along --- he had a concern because of a right-of-way to the site and thought that it would be great to have the fire radio from the same site. A discussion was held and Supervisor Dixie Baldrey said that they are coming back to check out the site for the cell tower on November 20 th .
Wednesday, November 28 th – Glenn Howard asked to use the Town Board Room for a meeting of the snowmobile club and the Board Members agreed that it wouldn't be a problem.
Thank You Notes
The Town of Lexington received thank you notes from the Sprouts Program and the Kyle Leach Memorial Fund.
Youth Fair
The Town of Lexington also received a letter from the Greene County Youth Fair asking for a donation towards fire works for next year. A discussion was held and the Town Board Members did not want to donate towards fire works.
Pay the Bills
RESOLUTION #125-07
AUDIT OF CLAIMS
On a motion of Councilmember Keith Mellott, seconded by Councilmember Lynn Byrne, the following resolution was
ADOPTED. Ayes 5 -- Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh.
Nays 0
Resolved that this Town Board, having audited the following vouchers, inclusive, hereby, orders them paid and directs the Town Clerk to draw up the Abstracts on the Supervisor for payment of the following amounts:
Resolved that the bills be paid on Abstract # 11 in the following amounts:
General Fund No. 230 through 262 = $ 14,293.99
Resolved that the bills be paid on Abstract # 10 in the following amounts:
Highway Fund No. 117 through 139 = $ 14,856.01
Resolved that the bills be paid on Abstract # 9 in the following amounts
Special Lighting District No. 9 = $ 152.52
Adjourn
With no further business, a motion was made by Councilmember Paul Van Valkenburgh, seconded by Councilmember Maurice Nelson , that the meeting be adjourned. Carried unanimously.
Supervisor Dixie Baldrey adjourned the meeting.
Respectfully submitted,
Rose Williams, RMC