Town Board Meeting

11/06/2009

The Regular Meeting of the Town Board of the Town of Lexington was called to order on November 6th, 2009 at 7:00 PM by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance.

PRESENT:
Supervisor Dixie Baldrey
Council Members
Paul Van Valkenburgh
Keith Mellott
Lynn Byrne
Maurice Nelson
Town Clerk Rose Williams

OTHERS PRESENT:  Mary Cline, Tim Hanson, Christina Hanson, Ceyenne Bell, Greg Cross, and John Berger.
               
A moment of silence was observed in remembrance of Bernard Stutman, who lived in the Broad Street Hollow area of the Town of Lexington.

Minutes

RESOLUTION #115-09
APPROVE  THE  MINUTES

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays - 0

                This Town Board resolves to accept the minutes of the regular meeting held on October 6, 2009.        

RESOLUTION #116-09
APPROVE  THE  MINUTES / Preliminary Budget Hearing

                On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays - 0

                This Town Board resolves to accept the minutes from the Preliminary Budget Hearing, which was held on October 20, 2009.          

Financial Report

                Supervisor Dixie Baldrey presented the financial report to the Town Board Members for their review.

RESOLUTION #117-09
APPROVE FINANCIAL REPORT

                On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays - 0

                It is resolved that this Town of Lexington Town Board approves the Financial Report ending October 31, 2009.

RESOLUTION #118-09
APPROVE TRANSFERS / GENERAL FUND

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Maurice Neslon, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays – 0

                This Town Board of the Town of Lexington moves to make the following transfer in:
General Fund – From: Building, Contractual (A1620.4) == $ 15.00
                                                                      To: Municipal Dues (A1920.4) == $15.00

RESOLUTION #119-09
APPROVE TRANSFERS / HIGHWAY FUND

                On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                     Nays – 0

                This Town Board of the Town of Lexington moves to make the following transfer in the
                                Highway Fund – From: Machinery, Personnel (DA5130.1) == 3,087.00
                                                                              Weeds & Brush, Contractual (DA5140.4) =$ 2,000.00
                                                                       To: Machinery, Contractual (DA5130.4) == $5,087.00
Budget

                Supervisor Dixie Baldrey asked if there was nay discussion on to the budget because the Town Board Council Members needed to finalize the budget and she felt that there were a couple of items which needed to be addressed.
                A discussion was held on many budget items and the following resolution was proposed.

RESOLUTION #120-09
DECREASE LINE ITEMS IN THE GENERAL/ HIGHWAY FUND BUDGET

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays – 0

                                THIS TOWN BOARD RESOLVES, to decrease the following line item in the General Fund Appropriations of the 2010 Budget:
                Employee Benefits.  State Retirement (A9010.8) ---- From: $22,000. ---- To: $15,000.
                                AND IT FURTHER RESOLVES, to decrease the following line item in the Highway Fund Appropriations of the 2010 Budget:
                Employee Benefits, State Retirement (DA9010.8) --- From: $22,000. ---- To: $17,000.

RESOLUTION #121-09
INCREASE LINE ITEM IN THE GENERAL FUND BUDGET

                On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                       Nays – 0

                                THIS TOWN BOARD RESOLVES, to increase the following line item in the General Fund Appropriations of the 2010 Budget:
                Employee Benefits, Health Insurance (A9060.8) ---- From: $20,000. ---- To: $28,203.
               Garage, Contractual (A5132.4) -------------------------- From: $ 8,000. ---- To: $   8,050.

                Supervisor Dixie Baldrey said that as a result of Election Day – there are two contractors and a plumber on the Town Board, and therefore, the Town Code Enforcement Officer cannot do inspections on their projects.   So, under those circumstances, an outside inspector would be needed to inspect those projects.   A discussion was held on what should be done with the budget line affecting that, and it was decided to leave it alone --- and it will be approached in the future.

RESOLUTION #122-09
DECREASE LINE ITEM IN THE GENERAL FUND BUDGET

                On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 3 - Mellott, Nelson, Van Valkenburgh
                       Nays – 2 – Baldrey, Byrne  
                       Carried:  3 to 2              

                                THIS TOWN BOARD RESOLVES to decrease line item Code Enforcement, Personal Services (A3620.1) from a twenty-five percent increase to a ten percent increase, which would decrease the following line item in the General Fund Appropriations, Public Safety of the 2010 Budget:
                Code Enforcement, Personal Services (A3620.1) ---- From: $16,000. ---- To: $14,140.

 

RESOLUTION #123-09
DECREASE LINE ITEM IN THE GENERAL FUND BUDGET

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member
Keith Mellott, the following resolution was
ADOPTED - Ayes - 5 - Mellott, Nelson, Van Valkenburgh, Baldrey, Byrne
                       Nays – 0

                THIS TOWN BOARD RESOLVES to decrease line item Superintendent of Highways, Personal Services, (A5010.1) to the 2009 Budget amount of $40,679.              
                THEREFORE, there would be a decrease in the following line item in the General Fund Appropriations, Transportation, of the 2010 Budget:
                Superintendent of Highways, Personal Services (A5010.1) -- From: $42,103. --- To: $40,679.

RESOLUTION #124-09
INCREASE LINE ITEMS IN THE HIGHWAY FUND BUDGET

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member
Keith Mellott, the following resolution was
ADOPTED - Ayes - 5 - Mellott, Nelson, Van Valkenburgh, Baldrey, Byrne
                       Nays – 0

                WHEREAS, funds is needed to purchase road signs, therefore;
                THIS TOWN BOARD RESOLVES, to increase the following line item in the Highway Fund Appropriations of the 2010 Budget:
                Miscellaneous (Brush & Weeds), Equipment (DA5140.2) ---- From: $ 0 ---- To: $ 50.

RESOLUTION #125-09
DECREASE LINE ITEMS IN THE GENERAL FUND BUDGET

                On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Mellott, Nelson, Van Valkenburgh, Baldrey, Byrne
                        Nays – 0

                THIS TOWN BOARD RESOLVES to decrease line items for Town Board, Personal Services (A1010.1) and Supervisor , Personal Services, (A1220.1) to the amount in the 2009 Budget.
                THEREFORE, there would be a decrease in the following line item in the General Fund Appropriations, Transportation, of the 2010 Budget:
                Town Board, Personal Services (A1010.1) -- From: $10,800. --- To: $9,600.
                Supervisor, Personal Services (A1220.1) ---- From: $ 7,800. ---- To: $ 7,500.

RESOLUTION # 126-09
ADOPT  2010  GENERAL  FUND  BUDGET

                On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED.  Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott
                        Absent – 0
                       Nays - 0

                This Town Board hereby adopts the 2010 Town of Lexington General Fund Budget as amended: Appropriations: $ 461,935.,  Less Estimated Revenues of $47,340.,  Less Unexpended Balance of $40,000., for a Total Amount to be raised in the General Fund by Taxes of $374,595.

RESOLUTION #127-09
ADOPT  2010  HIGHWAY  FUND  BUDGET

                On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED.  Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, & Mellott
                      Absent - 0
                        Nays - 0

                This Town Board hereby adopts the 2010 Town of Lexington Highway Fund Budget as amended: Appropriations: $545,561., Less Estimated Revenues of $80,000., Less Unexpended Balance of $20,000., for a Total Amount to be raised in the General Fund by Taxes of $445,561.

RESOLUTION # 128-09
ADOPT  2010  SPECIAL LIGHTING  FUND  BUDGET

                On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED.  Ayes 5 -- Baldrey, Byrne, Van Valkenburgh, Nelson, & Mellott
                      Absent - 0
                     Nays - 0

                This Town Board hereby adopts the 2010 Town of Lexington Special Lighting District Fund at $2,000., for a Total Amount to be raised in the Special Lighting District Fund by Taxes at $2,000.

Summary of Town Budget “2010”

RESOLUTION # 129-09
AUTHORIZING THE ADOPTION OF THE GREENE COUNTY MULTI-JURISDICTION                    
                                                                                                                  ALL-HAZARD MITIGATION PLAN

                On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED.  Ayes 5 -- Baldrey, Byrne, Van Valkenburgh, Nelson, & Mellott
                                        Absent - 0
                                        Nays – 0

WHEREAS, all of Greene County has exposure to natural hazards that increase the risk to life, property, environment and the County’s economy; and

WHEREAS, pro-active mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and

WHEREAS, the Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirement for pre and post disaster hazard mitigation programs; and

WHEREAS, a coalition of Greene County municipalities with like planning objectives has been formed to pool resources and create consistent mitigation strategies with Greene county; and

Resolution # 129-09 ----- Continued

WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy;

NOW, THEREFORE, BE IT RESOLVED that the Town of Lexington:

Adopts in its entirety, the Greene County Multi-Jurisdictional All-Hazard Mitigation Plan (the “Plan”) as the jurisdiction’s Natural Hazard Mitigation Plan, and resolves to execute the actions identified in the Plan that pertain to this jurisdiction.
 Will use the adopted and approved portions of the Plan to guide pre- and post-disaster mitigation of the hazards identified.
Will coordinate the strategies identified in the Plan with other planning programs and mechanisms under its jurisdictional authority.
Will continue its support of the Mitigation Planning committee as described within the Plan.
Will help to promote and support the mitigation successes of all participants in this Plan.
Will incorporate mitigation planning as an integral component of government and partner operations.
Will provide an update of the Plan in conjunction with the county no less that every five years.    

Letter of Resignation

                The Town Board received a letter from Planning Board Chairman, Glenn Howard, giving his resignation from the Planning Board as of December 31, 2009, due to being elected as a Council Member to the Town of Lexington Town Board.  Mr. Howard also said that he would like to give his thanks for giving him the opportunity to serve on the Planning Board for the last seventeen years. 

RESOLUTION #130-09
AUDIT THE BILLS

                On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Nelson, Byrne, Van Valkenburgh, Mellott.
                       Absent - 0                  
                       Nay - 0

                Resolved, that this Town Board, having audited the following General Fund Vouchers #265 through #297, inclusive, hereby, order them paid and directs the Town Clerk to draw Abstract #11, General Fund, on the Supervisor for payment of $ 12,819.23.

                Resolved, that this Town Board, having audited the following Highway Fund Vouchers #130 through #147, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #11 Highway Fund, on the Supervisor for payment of $14,864.38.

Resolved, that this Town Board, having audited the following Special Lighting District Fund Vouchers # 8 through # 9, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #7 Special Lighting District Fund, on the Supervisor for payment of $ 420.64              

Adjourn

                Councilmember Keith Mellott made a motion to adjourn the meeting, seconded by Councilmember Paul Van Valkenburgh.  All agreed.

                Supervisor Dixie Baldrey adjourned the meeting.

                                                                                                                 Respectfully submitted,

 

 Rose Williams, Town Clerk, RMC
                                                                                                                 Town of Lexington