Town of Lexington,NY - Board Minutes


Town Board Meeting October 6, 2009 The Regular Meeting of the Town Board of the Town of Lexington was called to order on October 6, 2009 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance. PRESENT: Supervisor ................................Dixie Baldrey Council Members......……..……....…. Keith Mellott Paul Van Valkenburgh Lynn Byrne Maurice Nelson Town Clerk …………............... Rose Williams OTHERS PRESENT: Greg Cross, Janice Mellott, Mike Cotrone, Joan Mead, Elizabeth Hapeman, Glenn Howard, Michelle Yost, Nicholas Palermo, Mary Cline, and the Windham Journal Rep. Mike Ryan. RESOLUTION # 108-09 ACCEPT THE MINUTES On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh Nays – 0 This Town Board resolves to accept the minutes of the Regular Meeting held on September 1st, 2009. RESOLUTION # 109-09 ACCEPT THE BUDGET WORK SHOP On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh Nays – 0 This Town Board resolves to accept the minutes of the Budget Work Shop held on September 29th, 2009. Financial Report Supervisor Dixie Baldrey explained the financial reports to the Town Board Members for their review and they were discussed. Supervisor Baldrey also had a report that stated the interest that the town was receiving on their accounts because it came up at the budget work shop. RESOLUTION # 110-09 APPROVE FINANCIAL REPORT On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh , the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh Nays - 0 It is resolved that this Town of Lexington Town Board approves the Financial Report ending September 30, 2009. RESOLUTION # 111-09 APPROVE TRANSFER IN GENERAL FUND On a motion by Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh Nays - 0 This Town of Lexington Town Board moves to make the following transfer in the General Fund: From: Special Item, Contingency Account (A1990.4) == $ 500.00 To: Central Printing & Mailing (A1670.4) ==========$ 500.00 Greene County Soil & Water Supervisor Dixie Baldrey introduce Michelle Yost from the Watershed Assistance Program and she gave a presentation by saying that it was time for an annual review of the Memorandum of Understanding between the District and Town for participation in the Stream Management Program (Schoharie and West Kill plans), which included; West Kill Restoration Project, Long Road Lexington Creek Sill (Schoharie Cree) Schoharie Creek Park (Town of Lexington) Water Temperature Impacts on fisheries Study Other projects to be fleshed out over the months: Lexington Hotel, possible CWC grants for building improvements Lexington Opening Day, small scale steam fest at the WK Community Hall Stream access – County Route 6 is always busy on weekends Inland Waterway program – apply for 2010 round to develop waterfront revitalization plan. RESOLUTION #112-09 ADOPT 2010 PRELIMIARY BUDGET / GENERAL FUND On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott Nay – 0 This Town Board hereby adopts the 2010 Town of Lexington Preliminary Budget / General Fund with Appropriations: $465,466., Less Estimated Revenues of $47,340., Less Unexpended Balance of $40,000. for a Total Amount to be raised in the General Fund by Taxes of $378,126. RESOLUTION #113-09 ADOPT 2010 PRELIMIARY BUDGET / HIGHWAY FUND On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott Nay – 0 This Town Board hereby adopts the 2010 Town of Lexington Preliminary Budget / Highway Fund with Appropriations: $550,561., Less Estimated Revenues of $80,000., Less Unexpended Balance of $20,000. for a Total Amount to be raised in the Highway Fund by Taxes of $450,561. RESOLUTION #114-09 ADOPT 2010 PRELIMIARY BUDGET / SPECIAL LIGHTING DISTRICT On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott Nay – 0 This Town Board hereby adopts the Preliminary Budget / 2010 Town of Lexington Special Lighting District Fund at $2,000. for a Total Amount to be raised in the Special Lighting District Fund by Taxes at $2,000. Preliminary Budget Hearing / October 20th, @ 7:00 pm Reschedule November Town Board Meeting (Election) / November 6th, 2009 @ 7:00 pm NYC-DEP Land Acquisition Supervisor Baldrey received a letter regarding a land acquisition of property that is located in West Kill area -- Parcel #160.00-2-31(Lynn Loflin) where 50.52+/- acres is being acquired by NYC DEP, and 12 +/- acres will be retained by the owner. A discussion was held saying that the property had to go before the planning board because the buildings are being subdivided out. Handi-Cap Elevator Supervisor Dixie Baldrey said that the Handi-Cap Elevator is in need of repair and she has contacted someone which will be coming soon. Greene Co. Emergency Medical Systems, Inc. Received a letter from the G.C. Emergency Medical Systems, Inc. with the 2010 Town Contribution, where the town will be entering the 4th year of a 5-year contract with the County; the County contribution for next year equals about 65% of the budget. The share for the Town of Lexington is $2,007 less credit of $2,036. Town of Prattsville / Office of Supervisor Received a letter from Supervisor Kory P. O’Hara requesting the towns input on the proposed guidelines allowing the Town of Prattsville to pay by submitting vouchers. The Town of Lexington didn’t have a problem with submitting vouchers, and will discuss it further at the next meeting. Open Burning has been banned in NYS NYS DEC Forest Ranger Rick Dearstyne informed the Town Clerk that when she issues burning permits; the calendar year for burning will be from May 15th, 2009 to March 15th, 2010, with limited burning. Burning barrels will be restricted for use after October 16th, 2009, and no burning from March 15th to May 15th of each year. Computer for Town Clerk’s Office Supervisor Dixie Baldrey received an estimate from MY Computer MDs (Joe Arangio) for a computer for the Town Clerk’s Office. The estimate for the computer was $1,275.00, and the Town Board Members had a discussion. Resolution # 115-09 Approve Computer Purchase / Clerks Office On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh Nays - 0 It is resolved that this Town of Lexington Town Board approves the purchase of a computer at a cost of $1,275.and two zip drives from Joe Arangio (My Computer MD’s) for the town clerk’s office. Resolution # 116-09 Mountain Top Friends of Animals On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Van Valkenburgh Nays – 1 - Mellott This Town Board resolves to donate $100. (One-hundred dollars) to the Mountain Top Animal Friends. Public Concerns Elizabeth Hapeman said that the 911 numbers on Main Street need to be replaced because they are faded and cannot be read. Fire Commissioner, Glenn Howard said that the Fire Co. is working on replacing some of numbers, but you could give a call to the Fire Company if your number is faded and needs replacing. Veteran’s Memorial Glenn Howard said that he would like to have the dedication and ceremony for the memorial around Veterans’ Day. The flag pole has been ordered and they need to get the trees. Glenn Howard said that he has flower pots picked out and needs to call the monument guy to get the engraving put on stone. He went on to say that he has the American Legion Post in Prattsville and his American Legion Post in Phoenicia on stand by for that day with their honor guards. Janice Mellott suggested having the County Legislator from the area attend that ceremony. It was also suggested to send invitations to the WW II Veterans in the area so they could attend, but thought it would be better to put a notice in the newspaper instead --- so nobody would be forgotten. Glenn Howard suggested that it should be done on the Sunday before Veterans Day @ 2:00 pm, and everyone agreed. A discussion was held on what trees should be purchased, and the inscription on the monument would read, “To all the men and women who have served and continue to serve our glorious country. All have given some and some have given all.” Elizabeth Hapeman asked what happened to the old flag pole because she thought it could go to the Historical Society. Councilmember Paul Van Valkenburgh said that it was gone and Glenn Howard said that a local contractor donated the concrete work out front and he asked what to do with the old flag pole and nobody had spoken for it so far, and since he did not charge a nickel, he has the old flag pole. Janice Mellott said that she was happy to work on the committee to help design the memorial and she would like to take credit for getting butts moving on the project. There was a discussion about putting the service insignia on the monument, but felt that one would be missed. Janice Mellott said that she felt there were many who served in different ways that were not in the armed services. Glenn Howard will order the stuff tomorrow which is still needed, and he asked Elizabeth Hapeman if he could get a copy of the original dedication of the Veterans Memorial that was held on July 4th, 1947. She said that she has a copy and would give it to the committee, and she also said that she has a copy of the ceremony for when the tree was dedicated for Muriel Hoffman. Supervisor Baldrey said that it would be good to have a copy of both. Audit the Bills RESOLUTION #117-09 PAY THE BILLS On a motion by Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Nelson, Mellott, Byrne, Van Valkenburgh Absent – 0 Nay - 0 Resolved, that this Town Board, having audited the following General Fund Vouchers #236 through #264, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #10, General Fund, on the Supervisor for payment of $ 10,752.54 Resolved, that this Town Board, having audited the following Highway Fund Vouchers #117 through # 129, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #10 Highway Fund, on the Supervisor for payment of $19,076.35 Resolved, that this Town Board, having audited the following Special Lighting District Vouchers # 8 through # 9, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #7 – Special Lighting District Fund, on the Supervisor for payment of $ 420.64 Adjourn Council Member Keith Mellott made a motion to adjourn the meeting, seconded by Council Member Lynn Byrne. All agreed. Supervisor Dixie Baldrey adjourned the meeting. Respectfully submitted, Rose Williams, Town Clerk, RMC

Town Board Meeting

October 6, 2009

The Regular Meeting of the Town Board of the Town of Lexington was called to order on October 6, 2009 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance.

PRESENT: Supervisor ................................Dixie Baldrey
      Council Members......……..……....…. Keith Mellott
                                                                     Paul Van Valkenburgh
                                                                     Lynn Byrne
                                                                     Maurice Nelson
                  Town Clerk …………............... Rose Williams

OTHERS PRESENT: Greg Cross, Janice Mellott, Mike Cotrone, Joan Mead, Elizabeth Hapeman, Glenn Howard, Michelle Yost, Nicholas Palermo, Mary Cline, and the Windham Journal Rep. Mike Ryan.

RESOLUTION # 108-09
ACCEPT THE MINUTES

                On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                     Nays – 0

This Town Board resolves to accept the minutes of the Regular Meeting held on September 1st, 2009.

RESOLUTION # 109-09
ACCEPT THE BUDGET WORK SHOP

                On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                    Nays – 0

This Town Board resolves to accept the minutes of the Budget Work Shop held on September 29th, 2009.

Financial Report

Supervisor Dixie Baldrey explained the financial reports to the Town Board Members for their review and they were discussed. Supervisor Baldrey also had a report that stated the interest that the town was receiving on their accounts because it came up at the budget work shop.

RESOLUTION # 110-09
APPROVE FINANCIAL REPORT

                On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh , the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                    Nays - 0

                It is resolved that this Town of Lexington Town Board approves the Financial Report ending September 30, 2009.

RESOLUTION # 111-09
APPROVE TRANSFER IN GENERAL FUND

On a motion by Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
Nays - 0

                This Town of Lexington Town Board moves to make the following transfer in the General Fund:
                                From: Special Item, Contingency Account (A1990.4) == $ 500.00
                            To: Central Printing & Mailing (A1670.4) ==========$ 500.00

Greene County Soil & Water

Supervisor Dixie Baldrey introduce Michelle Yost from the Watershed Assistance Program and she gave a presentation by saying that it was time for an annual review of the Memorandum of Understanding between the District and Town for participation in the Stream Management Program (Schoharie and West Kill plans), which included;
West Kill Restoration Project, Long Road
Lexington Creek Sill (Schoharie Cree)
Schoharie Creek Park (Town of Lexington)
Water Temperature Impacts on fisheries Study
Other projects to be fleshed out over the months:
Lexington Hotel, possible CWC grants for building improvements
Lexington Opening Day, small scale steam fest at the WK Community Hall
Stream access – County Route 6 is always busy on weekends
Inland Waterway program – apply for 2010 round to develop waterfront revitalization plan.

RESOLUTION #112-09
ADOPT 2010 PRELIMIARY BUDGET / GENERAL FUND

On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott
Nay – 0

This Town Board hereby adopts the 2010 Town of Lexington Preliminary Budget / General Fund with Appropriations: $465,466., Less Estimated Revenues of $47,340., Less Unexpended Balance of $40,000. for a Total Amount to be raised in the General Fund by Taxes of $378,126.

RESOLUTION #113-09
ADOPT 2010 PRELIMIARY BUDGET / HIGHWAY FUND

On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott
Nay – 0

This Town Board hereby adopts the 2010 Town of Lexington Preliminary Budget / Highway Fund with Appropriations: $550,561., Less Estimated Revenues of $80,000., Less Unexpended Balance of $20,000. for a Total Amount to be raised in the Highway Fund by Taxes of $450,561.

RESOLUTION #114-09
ADOPT 2010 PRELIMIARY BUDGET / SPECIAL LIGHTING DISTRICT

On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was
ADOPTED. Ayes 5 – Baldrey, Byrne, Van Valkenburgh, Nelson, Mellott
Nay – 0

This Town Board hereby adopts the Preliminary Budget / 2010 Town of Lexington Special Lighting District Fund at $2,000. for a Total Amount to be raised in the Special Lighting District Fund by Taxes at $2,000.

Preliminary Budget Hearing / October 20th, @ 7:00 pm

Reschedule November Town Board Meeting (Election) / November 6th, 2009 @ 7:00 pm

NYC-DEP Land Acquisition

Supervisor Baldrey received a letter regarding a land acquisition of property that is located in West Kill area -- Parcel #160.00-2-31(Lynn Loflin) where 50.52+/- acres is being acquired by NYC DEP, and 12 +/- acres will be retained by the owner. A discussion was held saying that the property had to go before the planning board because the buildings are being subdivided out.

Handi-Cap Elevator

Supervisor Dixie Baldrey said that the Handi-Cap Elevator is in need of repair and she has contacted someone which will be coming soon.

Greene Co. Emergency Medical Systems, Inc.

Received a letter from the G.C. Emergency Medical Systems, Inc. with the 2010 Town Contribution, where the town will be entering the 4th year of a 5-year contract with the County; the County contribution for next year equals about 65% of the budget. The share for the Town of Lexington is $2,007 less credit of $2,036.

Town of Prattsville / Office of Supervisor

Received a letter from Supervisor Kory P. O’Hara requesting the towns input on the proposed guidelines allowing the Town of Prattsville to pay by submitting vouchers. The Town of Lexington didn’t have a problem with submitting vouchers, and will discuss it further at the next meeting.

Open Burning has been banned in NYS

NYS DEC Forest Ranger Rick Dearstyne informed the Town Clerk that when she issues burning permits; the calendar year for burning will be from May 15th, 2009 to March 15th, 2010, with limited burning. Burning barrels will be restricted for use after October 16th, 2009, and no burning from March 15th to May 15th of each year.

Computer for Town Clerk’s Office

Supervisor Dixie Baldrey received an estimate from MY Computer MDs (Joe Arangio) for a computer for the Town Clerk’s Office. The estimate for the computer was $1,275.00, and the Town Board Members had a discussion.

Resolution # 115-09
Approve Computer Purchase / Clerks Office

                On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Nelson, Van Valkenburgh
                    Nays - 0

                It is resolved that this Town of Lexington Town Board approves the purchase of a computer at a cost of $1,275.and two zip drives from Joe Arangio (My Computer MD’s) for the town clerk’s office.

Resolution # 116-09
Mountain Top Friends of Animals

                On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Van Valkenburgh
                    Nays – 1 - Mellott

                This Town Board resolves to donate $100. (One-hundred dollars) to the Mountain Top Animal Friends.

Public Concerns

Elizabeth Hapeman said that the 911 numbers on Main Street need to be replaced because they are faded and cannot be read. Fire Commissioner, Glenn Howard said that the Fire Co. is working on replacing some of numbers, but you could give a call to the Fire Company if your number is faded and needs replacing.

Veteran’s Memorial

                Glenn Howard said that he would like to have the dedication and ceremony for the memorial around Veterans’ Day. The flag pole has been ordered and they need to get the trees. Glenn Howard said that he has flower pots picked out and needs to call the monument guy to get the engraving put on stone.   He went on to say that he has the American Legion Post in Prattsville and his American Legion Post in Phoenicia on stand by for that day with their honor guards.   Janice Mellott suggested having the County Legislator from the area attend that ceremony. It was also suggested to send invitations to the WW II Veterans in the area so they could attend, but thought it would be better to put a notice in the newspaper instead --- so nobody would be forgotten. Glenn Howard suggested that it should be done on the Sunday before Veterans Day @ 2:00 pm, and everyone agreed. A discussion was held on what trees should be purchased, and the inscription on the monument would read, “To all the men and women who have served and continue to serve our glorious country. All have given some and some have given all.”
                Elizabeth Hapeman asked what happened to the old flag pole because she thought it could go to the Historical Society. Councilmember Paul Van Valkenburgh said that it was gone and Glenn Howard said that a local contractor donated the concrete work out front and he asked what to do with the old flag pole and nobody had spoken for it so far, and since he did not charge a nickel, he has the old flag pole.
                Janice Mellott said that she was happy to work on the committee to help design the memorial and she would like to take credit for getting butts moving on the project.
                There was a discussion about putting the service insignia on the monument, but felt that one would be missed. Janice Mellott said that she felt there were many who served in different ways that were not in the armed services.
                Glenn Howard will order the stuff tomorrow which is still needed, and he asked Elizabeth Hapeman if he could get a copy of the original dedication of the Veterans Memorial that was held on July 4th, 1947. She said that she has a copy and would give it to the committee, and she also said that she has a copy of the ceremony for when the tree was dedicated for Muriel Hoffman. Supervisor Baldrey said that it would be good to have a copy of both.

Audit the Bills

RESOLUTION #117-09
PAY THE BILLS

                On a motion by Council Member Lynn Byrne, seconded by Council Member Maurice Nelson, the following resolution was
ADOPTED - Ayes - 5 - Baldrey, Nelson, Mellott, Byrne, Van Valkenburgh
                    Absent – 0
                   Nay - 0

Resolved, that this Town Board, having audited the following General Fund Vouchers
#236 through #264, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #10, General Fund, on the Supervisor for payment of $ 10,752.54

Resolved, that this Town Board, having audited the following Highway Fund Vouchers
#117 through # 129, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #10 Highway Fund, on the Supervisor for payment of $19,076.35

Resolved, that this Town Board, having audited the following Special Lighting District Vouchers # 8 through # 9, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract #7 – Special Lighting District Fund, on the Supervisor for payment of $ 420.64

Adjourn
Council Member Keith Mellott made a motion to adjourn the meeting, seconded by Council Member Lynn Byrne. All agreed.

Supervisor Dixie Baldrey adjourned the meeting.
Respectfully submitted,
Rose Williams, Town Clerk, RMC