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Board Meeting - October 2, 2007 The Regular Meeting of the Town Board of the Town of Lexington was called to order on October 2, 2007 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance.
PRESENT: Supervisor ...................... Dixie Baldrey Council Members......……..….......… Keith Mellott, Lynn Byrne, Paul Van Valkenburgh,Maurice Nelson Town Clerk .......................…............ Rose Williams
OTHERS PRESENT: Nancy Kizyma, Mildred Hermance, Greg Cross, Ralph Albino, John Loftus, Michael Hermance, Travis Buel, Derek Hoyt, Kim Lagemak, Rosario Bellia, Lois Jenkins, Robert Tashjian, and Mike Ryan (Windham Journal Rep.) RESOLUTION #98-07 APPROVE THE MINUTES On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Van Valkenburgh, Nelson. Nays - 0 This Town Board resolves to approve the minutes of the September 4, 2007. Financial Report Supervisor Dixie Baldrey said that each one of the council members had a copy of the financial report before them and asked if there was any discussion or questions. The Town Board members reviewed the report. Councilmember Lynn Byrne asked if there was anyway that a committee could be set up to discuss and look into the extra money --- how it can be spent and what it could be designated for, such as any upcoming projects. The Town Board Members that will serve on the committee to discuss the funds is Supervisor Dixie Baldrey, and Councilmember’s Keith Mellott, and Lynn Byrne. The committee will discuss the funds that the town has on hand from previous years that have been set aside and the upcoming unexpended balance for the coming year --- what the money should be set aside for, but Supervisor Baldrey said that the town does have the bid package on the building for the brick work where some of it will be used, and the next project should be the Highway Garage. Supervisor Baldrey said that she spoke with Ms. Gillibrand twice to see if there were any funds available to assist in the garage project, and Ms Gillibrand said that someone should come over to Hudson to her office and set down with her people because they are well versed in grants and there are funds for Municipalities, and they could also discuss matching funds if that would help in any way. The NYC DEP won’t have anything to do with Municipalities because they say that is what the Good Neighbor funds were for. Further discussion was held. RESOLUTION #99-07 APPROVE THE FINANCIAL REPORT On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Van Valkenburgh, Nelson. Nays – 0 It is resolved that this Town Board of the Town of Lexington approves the Financial Report of September 30, 2007, as presented by the Supervisor. RESOLUTION #100-07 TRANSFER IN THE GENERAL FUND (Amended) On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Van Valkenburgh, Nelson. Nays – 0 This Town Board resolves to make the following transfer in the General Fund: From: Contingency, Contractual (A1990.4) == $376.81 To: Supervisor, Contractual (A1220.4) == $376.81 RESOLUTION #101-07 TRANSFER IN THE HIGHWAY FUND On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Van Valkenburgh, Nelson. Nays – 0 This Town Board resolves to make the following transfer in the Highway Fund: From: DA5142.4 (Snow Removal, Cont.) = $5,566. To: DA5110.4 (General Repairs, Cont.) = $5,566. Building Bid Package for Brick Work Supervisor Dixie Baldrey turned the meeting over to Lamont Engineer, Doug Vandeusen regarding the bid proposals. Mr. Van Duesen said that the bids were opened the first part of September, which was from: Lupini Construction, New York Mills, NY (315-736-8397) Base Bid = $96,000. Alternate # 1 = $47,820. Alternate # 2 = $44,820. (Total = $237,470.) Alternate # 3 = $48,820. (Non-Collusion Statement Enclosed)
Ganem Contracting Corp., Clifton, Park, NY (518-877-7941) Base Bid = $64,000. Alternate # 1 = 34,000. Alternate # 2 = 30,000. (Total - $161,000.) Alternate # 3 = 33,000. (Non-Collusion Statement Enclosed) Mr. Van Duesen said that both contractors had good reputations and gave examples of their references. He went on to say that they had very good marks on all of there work, and he made a recommendation of going with the low bidder of Ganem Contracting Corp. A discussion was held on the project, and Doug Van Duesen explained the options that the Town Board Members had regarding the bid package. Doug Van Duesen also explained many other things regarding the description of the job. The Town Board Members decided that they would like to wait until the Spring of 2008 to start the project. RESOLUTION #102-07 MUNICIPAL BUILDING / BRICK & MORTAR REPAIRS On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Mellott, Van Valkenburgh, Nelson. Nays – 0 Whereas, the Town Board Members believe that the weather would be more favorable in the spring of 2008 to start the project; therefore; It resolves, that this Town Board of the Town of Lexington would like to accept the low bid price from Ganem Contracting Corp. from Clifton Park, NY at a base bid price of $64,000., for the “Brick & Mortar Repair Project” of the Town of Lexington Municipal Building at 3542 Route 42, Lexington, NY, upon the condition of holding the price until the spring of 2008, and; It further resolves, to have Doug Van Duesen from the Lamont Engineering ask the Ganem Contracting Corp. to hold their price at $64,000., so that the project can be started in the spring of 2008. Dates: October 17th, 2007 -- Government Day in Margarvetville, October 17th @ 6:00 PM --- Budget Workshop for 2008 Budget / General & Highway October 20th @ 10:00 AM --- Re-Assessment Meeting / West Kill October 30th @ 7:00 PM --- Preliminary Budget Hearing – 2008 Budget November 8th @ 7:00 PM --- Town Board Meeting – Changed date due to General Election Sanders Supervisor Dixie Baldrey said that Supt. of Highways, Larry Cross, said that he needs sanders for spreading sand. Supervisor Baldrey said that she would make copies of the information given to her by Supt. of Highways, Larry Cross, and give them out to the Town Board Members for a decision next month. Wild Blue Supervisor Dixie Baldrey had information on Wild Blue, the high speed internet that she would hand out to the Board Members. A discussion was held and it was noted that Hughs.net might be a better company to go with. Supervisor Baldrey also said that she would like to see fiber optic and high speed internet in the area, like most other people have, which she brought up at the last Mountain Supervisor and Mayors Meeting, and they will adopt a resolution so stating that to send out to Verizon. Changes in Payroll Deductions Supervisor Dixie Baldrey said that the bookkeeper has asked if anyone would like to change their deductions, please notify her of the change. Schering’s Bridge Supervisor Baldrey had the pictures of Schering’s Bridge which showed the deterioration, and she had a letter that she had sent in response to the problems. She also had a letter that Mrs. Fred Schering received on June 19, 1968, saying that they were going to repair the bridge in the future. Didn’t have any intentions of doing it that season, but they were going to make an honest effort to fix it in the future. That was the last contact that anyone had with Greene County Highway Dept., it was when Boyd Allen was G.C. Supt of Highways. A discussion was held on the fire trucks and oil trucks going over that bridge. Councilman Keith Mellott suggested that the Fire Company should write a letter regarding the safety of the bridge --- the suggestion will be forwarded to the Fire Company --- to see if they will write a letter. BAR Member A BAR Member is still needed. Hartnet & Gerulak Property Supervisor Dixie Baldrey said the meeting that was suppose to take place last month, never took place --- the one with Tal and their attorney regarding the Gerulak property --- it was suppose to be rescheduled, but hasn’t been yet. Supervisor Baldrey went on to say that she heard from the Attorney Tal Rappleyea, and he wanted a list of things from James Boyle that needed to be done to make the Gerulak house safe, so they can start work. Supervisor Baldrey said that she would notify the attorney and tell him not to withdraw the action until the work begins. On Asbestos, Supervisor Baldrey asked the Mountain Top Supervisors and Mayors what they have done regarding the asbestos, and both Hunter & Windham have had some involvement ---- they have a clause that goes along with their building permit ---- it doesn’t hold up the building permit --- but it puts the onus on the person applying for the building permit --- the owner has to sign off on it --- on the asbestos question. Hunter and Windham is going to fax the page to the Supervisor regarding the asbestos. Hartnet should receive another citation. Mr. Hartnet needs to do the asbestos survey, and be told that the town is not interested anymore in his place, so Jim will need to send him a follow up letter that requires him to file an asbestos survey or do what ever he is going to do with that building, but it needs to be taken care of soon. Council Member Keith Mellott reported on the progress of the culvert that is being put in near the Hermance residence. One tree was cut near the area and the other trees on Main Street will be cut soon. Public Concerns Robert Tashjian asked what one had to do to get a tree cut along the road. It was explained to him. Supervisor Dixie Baldrey said that there was going to be a Public Hearing on the Fire Company Budget on October 16th, 2007 @ 7:00pm. at the Fireman’s Room at the Municipal Building, 3542 Route 42. Donation – Kyle Leach Memorial RESOLUTION #103-07 DONATION TO THE KYLE LEACH MEMORIAL FUND On a motion from Councilmember Paul Van Valkenburgh, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED. Ayes 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott. Nays 0 Whereas, Kyle Leach’s mom and grandparents were long time residents of the Town of Lexington, This Town Board moves to donate $100.00 to the 9th Annual Kyle Leach Memorial Golf Tournament and Auction Banquet. Tentative Budget Supervisor Dixie Baldrey gave the Town Board Members a copy of the 2008 Tentative Budget for the Town of Lexington that she prepared. RESOLUTION # 104-07 AUDIT THE BILLS On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh Nay - 0 Resolved, that this Town Board, having audited the following General Fund Vouchers #201-229, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract # 10, General Fund, on the Supervisor for payment of $9,957.83
Resolved, that this Town Board, having audited the following Highway Fund Vouchers #105-116, inclusive, hereby, orders them paid and directs the Town Clerk to draw Abstract # 9, Highway Fund, on the Supervisor for payment of $7,181.22
Resolved, that this Town Board, having audited the following Special Lighting District Voucher #8 inclusive, hereby, order it paid and directs the Town Clerk to draw Abstract # 8, Special Lighting District Fund, on the Supervisor for payment of $185.33 Adjourn Council Member Lynn Byrne made a motion to adjourn the meeting, seconded by Council Member Maurice Nelson. All agreed. Supervisor Dixie Baldrey adjourned the meeting. Respectfully submitted, Rose Williams, RMC Town Clerk INFORMATIONAL MEETING – REASSESSMENT An Information Meeting was held on Saturday, October 20, 2007 at the West Kill, Lexington Community Improvement Association at 141 Spruceton Road, West Kill, NY. The meeting was held to discuss the pros and cons of having a reassessment done in the Town of Lexington, which would be done in 2009, if it is done. Town Board Members present were Supervisor Dixie Baldrey, and Council Members: Keith Mellott, Lynn Byrne, Paul Van Valkenburgh, Maurice Nelson, and Town Clerk, Rose Williams. Assessor Georgette Krauss was also present to give a presentation on the pros and cons of doing a reassessment and to answer the questions from the public. Others present were Ellouise Cole, John Loftus, Marilyn & Nancy Dippold, Rev. Bob Cooke, Ronald Coons, Bradley Jenkins, Erik Petosa, Charles Visich, Dale Klein, Nancy & Louie Kizyma, Linda Brewer, Taris Charysyn, Glenn & Elizabeth Hapeman, and Carol Constable.
Respectfully submitted, Rose Williams, RMC Town Clerk
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