Town of Lexington,NY - Board Minutes


Board Meeting January 2, 2008 The Organizational Meeting of the Town Board of the Town of Lexington was called to order on January 2, 2008 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance. Judge Robert Basil administered the Oath of Office to the newly elected officials. They were Supervisor Dixie Baldrey, Council Members; Keith Mellott and Lynn Byrne, Judge Robert Cross, and Supt of Highways, Larry Cross. A moment of silence was observed in memory of town resident, Joseph Montebello. PRESENT: Supervisor ....................................... Dixie Baldrey Council Members......……..….......… Paul Van Valkenburgh Maurice Nelson Keith Mellott Lynn Byrne Town Clerk ........................….............. Rose Williams OTHERS PRESENT: Supt. of Highways Larry Cross, Judge Robert Cross, Historian Karen Deeter, Judge Robert Basil, and Mike Ryan (Windham Journal Rep.). Next Meeting Supervisor Dixie Baldrey said that the next meeting for February will fall on the Primary Day for voting, and asked the Board members when they would like to change the date to. They decided to schedule the next meeting for February 6th, 2008 @ 7:00 pm. Transfers RESOLUTION #1-08 TRANSFER IN THE GENERAL FUND On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott This Town Board moves to make the following transfers in the General Fund for 2007: From: Central Printing and Mailing, Contractual (A1670.4) = $865.00 (Repair of Vital Records Book) To: Records Management, Contractual (A1460.4) ===== $865.00 From: Justice, Contractual (A1110.4) = $ 337.94 To: Justice, Personnel (A1110.11) = $ 337.94 From: Assessor, Clerk, Personal Services (A1355.11) == $600.99 To: Assessor, Equipment (A1355.2) ============= $ 600.99 From: Contingency (A1990.4) == $20.00 To: Dues, (A1920.4) ======= $20.00 RESOLUTION #2-08 TRANSFER IN THE HIGHWAY FUND On a motion by Council Member Maurice Nelson, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott This Town Board moves to make the following transfers in the Highway Fund for 2007 From: Machinery, Contractual (DA5130.4) ======= $8,408.63 To: General Repairs, Contractual (DA5110.4) == $ 8,408.63 From: Snow Removal, Contractual (DA5142.4) ====== $10,460.31 To: Snow Removal, Personal Service (DA5142.1) == $10,460.31 Modify the Budget RESOLUTION #3-08 MODIFY THE HIGHWAY BUDGET On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott. Nays - 0 WHEREAS, the Town of Lexington received a check from New York State Department of Transportation with an excess amount of $1,652.23 to reimburse the Town of Lexington for (Consolidated Highway Improvement Projects) Chips Funds, THEREFORE, IT IS RESOLVED THAT THIS Town of Lexington Town Board shall modify the 2007 budget: TO: Estimated Revenue DA510 Chips (DA3501) == $ 1,652.23 TO: Appropriations, Capital Outlay (DA5112.2) ==== $ 1,652.23 Historian Yearly Report Historian, Karen Deeter, gave the 2007 End of the Year Historian Report and it is on file at the Town Clerk’s Office. Attorney Tal Rappleyea – Negotiations Supervisor Dixie Baldrey said that she spoke to Attorney Tal Rappleyea regarding the highway renegotiations of the union contract, and a discussion was held by the Town Board Members. The Town Board Members decided to go with Attorney Tal Rappleyea for the renegotiations with the Highway Department Union. They are going to try to set up a meeting for a Wednesday, at around 4:00 PM, and will need to advertise the public meeting as an open meeting for an executive session to discuss the labor negotiations. The Town Clerk will notify the newspaper personnel of the meeting within 72 hours, and it can also be put on the bulletin board at the front of the Municipal Building. Laws – Junk & Unsafe Buildings Supervisor Dixie Baldrey said that Attorney Tal Rappleyea would file the lawsuit immediately on the correct parcel if that is what is needed to proceed on the main street property. The Town Board Members discussed the laws and thought that they should review them, and check them out to see what is in them, to refresh their thoughts regarding the laws. Would like to meet at 6:00 pm on February 6th, 2008 to discuss the laws ---- before the regular meeting. RESOLUTION #4-08 ACCEPT THE FINANCIAL REPORT On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution wasADOPTED – Ayes – 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh. Nays – 0 This Town Board moves to accept the Financial Report as presented by Supervisor Dixie Baldrey dated December 31st, 2007 RESOLUTION #5-08 TOWN BOARD MONTHLY MEETING NIGHT On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was ADOPTED – Ayes – 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh Nays - 0 Resolution # 5-08 --- Continued Resolved, that this Town Board designates the first Tuesday of each month at 7:00 PM to be the regular meeting night of the Town Board of the Town of Lexington, and the meetings will be held at the 3542 Route 42, Municipal Building. RESOLUTION #6-08 CALLING SPECIAL MEETINGS On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 It is resolved, that Special Meetings may be called by the Supervisor, provided that 72 hours advance notice be given to Town Board Members, when practical, and that the Supervisor will call a Town Board meeting at the request of two or more Town Board Members. RESOLUTION #7-08 DESIGNATION OF BANKS On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board does hereby designate the Key Bank of Windham, Windham, NY and Key Bank of Tannersville, Tannersville, NY and the NBT Bank, NA., of Grand Gorge, NY, as the official depositories for the Town of Lexington funds for the year 2008. It further resolves, that all funds guarantee a third part Collateral Agreement with the following institutions, which are Key Bank, custodian Key Trust, Cleveland, Ohio, and NBT Bank, NA, custodian Bank of New York (BNY) RESOLUTION #8-08 INVESTMENT OF IDLE MONIES On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board hereby authorizes the Town Supervisor to invest idle moneys to MMD’s, CD’s, Treasury Notes, Treasury Bills, and Treasury Bonds at the above banks, with records of account balances to be submitted to the Town Board monthly. RESOLUTION #9-08 DESIGNATION OF OFFICIAL NEWSPAPER On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board does hereby designate the Windham Journal of Windham, NY, as the Official Newspaper for the Town of Lexington advertising for the year 2008. RESOLUTION #10-08 (Amended) MILEAGE COMPENSATION & DINNERS FOR TOWN OFFICIALS On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays – 0 Resolution #10-08 --- Continued Resolved, that this Town Board does hereby fix mileage compensation at $ .50 ½ cents per mile for the following: Assessor for property damage or assessment purposes, Code Enforcement Officer, Constable, Dog Warden, Justices, Town Supt. of Highways, Election Inspectors, Town Clerk/Collector, Town Supervisor, Town Council Members, Planning Board Members, or any appointed or otherwise elected official that goes on official Town business., and; It further resolves, to use the Internal Revenue Service rate per mile in the future whenever it is updated, and; Be it further resolved, that this Town Board authorizes payment of meals for Town Officials that attend official meetings, not to exceed $ 18.00 maximum for a dinner and a $35.00 maximum per day. RESOLUTION #11-08 AUTHORIZE PAYMENT OF DUES TO ASSOCIATIONS AND ETC. On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board authorizes payment of dues to the following Associations: NYS Association of Towns, NYS Planning Federation, Association of Magistrates of NYS, Magistrates Association of Greene County, NYS Tax Receivers and Collectors, Greene County Highway Supt. Association, NYS Supt. of Highways, Assoc., NYS Assessors Association, Greene County Assessors Association, Mountain Top Supervisor’s and Mayor’s Assoc., Columbia-Greene Town Clerk’s Assoc. and the NYS Town Clerk Association. RESOLUTION #12-08 PAYMENT OF BILLS IN ADVANCE OF BOARD MEETING On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board authorizes the Supervisor to pay certain claims of indebtedness in advance of Town Board meetings, i.e., electric bills, postage, fuel oil bill, gasoline bill, telephone bill, paychex, Inc., and the Key Bank Credit Card. No Official Delegate to Association of Towns Annual Meeting this Year RESOLUTION #13-08 AUTHORIZE SUPERVISOR'S REPORT TO STATE COMPTROLLER On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh. Nays - 0 Resolved, that this Town Board authorizes the Supervisor to use the annual Supervisor’s Financial Report to the State Comptroller for the Annual Financial Report to the Town Board to be filed in the Town Clerk’s Office, where it will be available to all interested persons and to publish an abbreviated form of the report for the 2008 year in the Windham Journal. Planning Board Member Appointment Supervisor, Dixie Baldrey said that the term of Robert Hermance expires on 12/31/2007 as a member of the Town of Lexington Planning Board and the Town Board needs to find a replacement. RESOLUTION #14-08 APPOINT PLANNING BOARD MEMBER On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board shall appoint Robert Hermance as a Planning Board Member with a term which will begin on 1/1/2008 and expire on 12/31/14 Resignation – Planning Board Member Supervisor Dixie Baldrey received a letter from Robert (Bob) Cross, Jr. saying that he was resigning as a member of the Town of Lexington Planning Board. The Town Board Members accepted the resignation with regret. Zoning Board of Appeals Appointment The membership of Donald Falke expired on 12/31/07 as a member of the Zoning Board of Appeals. Supervisor Dixie Baldrey said that she has been called by residents from the town that Donald Falke doesn’t live in the town now. RESOLUTION #15-08 APPOINTMENT / ZONING BOARD OF APPEALS MEMBER On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 4 - Baldrey, Byrne, Nelson, Van Valkenburgh. Abstain – 1 - Mellott Nays - 0 Resolved, that this Town Board shall appoint Arthur Rood as a member of the Zoning Board of Appeals with a term that will begin on 1/1/2008 and expire on 12/31/12. RESOLUTION #16-08 APPOINTMENTS On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board makes the following appointments: Attorney for the Town ............................................. Tal Rappleyea Disaster Coordinator …………………….……….….. Paul Dwon Code Enforcement Officer / Zoning Officer ............ James Boyle Cemetery Custodian …………………..…...……..… George Dart / Roseann West Registrar of Vital Statistics …………............………. Rose Williams Historian ……………………………………....………. Karen Deeter Deputy Historian ……………………………………… Jannel Mellott Deputy Town Clerk ……………….…….……......….. Alida Bloodgood Secondary Deputy Town Clerk ….…...….........…… Christine Dwon Deputy Supervisor ……………................…….…… Paul Van Valkenburgh Bookkeeper ………… ........................................ ....Trudy Daley Dog Control Officer ……………….…....…..…....…. Bruce Feml Records Management Officer ………....…............. Rose Williams Health Officer ......................................................... Dr. Jacqueline Maier Youth Director ........................................................ Nina Berger Youth Director Assist. ............................................. Vacant Inventory Clerk ....................................................... Christine Dwon Resolution # 16-08 -- Continued Be it further resolved, that this Town Board authorizes the Supervisor to make the following committee appointment: Highway Committee: Chairman – Council Member Paul Van Valkenburgh Supt. of Highways, Larry Cross Edwin Dippold, Jr. Keith Mellott Consultant – Glenn Hapeman RESOLUTION #17-08 BUILDING MAINTENANCE On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 Resolved, that this Town Board authorizes Council Members Lynn Byrne and Maurice Nelson to approve the expending of moneys for repairs and maintenance on Town Buildings as they deem necessary. RESOLUTION # 18-08 (Amended) SALARIES OF ELECTED & APPOINTED OFFICIALS On a motion by Council Member Keith Mellott, seconded by Council Member, Lynn Byrne, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh, Nays - 0 This Town Board moves to approve the following salaries of the appointed and elected officials of the Town of Lexington for the year 2008, with the amounts that were stated in the 2008 Budget and the time of payments will be made as specified. Dixie Baldrey ------- Supervisor ----- Budgeted – Paid Monthly ----- $7,500. Robert Basil -------Town Justice ------ Budgeted – Paid Quarterly ---- $ 4,140. Robert Cross ----- Town Justice ------Budgeted – Paid Quarterly ---- $ 4,140. Maurice Nelson -- Council Member -- Budgeted – Paid Annually ---- $ 2,400. Paul Van Valkenburgh -- Council Member --- Budgeted -- Paid Annually --- $2,400. Lynn E. Byrne -- Council Member ---- Budgeted – Paid Annually --- $2,400. Keith Mellott --- Council Member ----Budgeted – Paid Annually ---- $ 2,400. Larry Cross --- Supt. of Highways --- Budgeted – Paid Bi-Weekly --- $38,742. Rose Williams -- Town Clerk / Tax Collector -- Budgeted – Paid Bi-Weekly -- $.28, 038. Alida Bloodgood----Dep. Town Clerk – Hourly -- Paid $12.50 hourly – Paid Bi-Weekly Christine Dwon – Sec. Deputy Town Clerk – Paid $12.50 hourly – Paid Bi-Weekly Georgette Krauss --- Sole Assessor --- Budgeted – Paid Bi-Weekly $ 21,735. Rose Williams -- Registrar of Vital Statistics -- Budgeted – Paid Annually -- $160. Rose Williams -- Records Management Officer -- Budgeted - Paid Annually --- $160. James Boyle ----- Code Enforcement Officer --- Budgeted – Paid Bi-Weekly --- $.12,420. Dart & West ---- Cemetery Custodian ---- Budgeted ---- Paid Annually --- $425. Karen Deeter ---- Historian ---- Paid Annually -- $ 240. Jannel Mellott --- Deputy Historian --- Paid Annually – $110. Rose Williams --- Planning Board Secretary ---Budgeted -- Paid Bi-Weekly --- $5,641. John Loftus --- BAR Member ---- Paid Annually – Voucher – $120. James Tilp ---- BAR Member ----- Paid Annually - Voucher -- $120. VACANT ---- BAR Member -- Paid Annually – Voucher – $120. Glenn Howard ----Planning Board Chairman --- Paid Annually -- $860. Robert Hermance - Deputy Planning Board Chairman -- Paid Annually -- $570. VACANT --- Planning Board Member ----- Paid Annually -- $395. Susan Constable --- Planning Board Member ---- Paid Annually -- $395. Ralph Albino ----- Planning Board Member -- Paid Annually --- $395. Taris Charysyn ---- Planning Board Member --- Paid Annually ---- $395. Edwin Dippold, Jr. --- Planning Board Member – Paid Annually --- $395. Tal Rappleyea --Town Attorney --- (Extras – $135.00 per hr.) - Voucher -- $500./Monthly Trudy Daley -------- Bookkeeper ------- Hourly -- Paid Bi-Weekly – $10,350. Bruce Feml ---- -Dog Control Officer ----- Budgeted – Paid Bi-Annually --- $1,400. Dr. Jacqueline Maier ----Health Officer ---- Budgeted – Paid Annually – $140. Resolution #18-08 --- Continued Roseann West ------------Lawn Mowing --------- Voucher ---- $140. Each time Alida Bloodgood -- Domestic Engineer --- Hourly --- Paid Bi-Weekly ---- $11.00 Peggy Rappleyea --- Assessor Clerk ----- Hourly ---- Paid Bi-Weekly --- $14.50 Peggy Rappleyea --- Court Clerk ---- Hourly --- Paid Bi-Weekly - $14.50 Ann Marie Phelan ------ ZBA Secretary -------Hourly -- Paid Monthly --- $ 11.80 Christine Dwon --- Inventory Clerk -----Budgeted ---- Paid upon Completion ---- $525. Nina Berger --- Youth Director --- Budgeted --- Paid upon completion --- $ 1,390. VACANT -- Youth Director Assist. -- Budgeted - Paid upon completion --- $810. James Boyle --- Building Maintenance – Hourly -- $14.00 Supervisor Dixie Baldrey said that she was presented with a list of unfinished projects which she would like to assign to different Town Board Members to help get them done. List of Unfinished Projects 1. Casella / Municipal Trees – Trimming (Council Member Lynn Byrne) 2. Veteran’s Memorial (All Board Members / Requesting New Sketches) 3. Highway Garage Construction / Repair (Council Member Paul Van & Supt. of Highways. Larry Cross) 4. Internet Service – Hughs (Council Member Keith Mellott / Mid- Hudson Cable Vision has a grant for Greene Co.) 5. Cell Tower (Supervisor Baldrey) 6. Carpet repaired in rooms (Council Member Lynn Byrne & Council Member Maurice Nelson) 7. Christmas Lights through Main Streets (Council Member Paul Van Valkenburgh) 8. Concrete by Town Clerk Entrance (Council Member Lynn Byrne) 9. Park / Main Street – Landscaping (Council Member Keith Mellott) 10. Update Highway Regulations (Supt of Highways, Larry Cross & Town Board) 11. Junk Cars and Unsafe Buildings (Code Enforcement Officer, James Boyle) Review for enforcement.) 12. Emergency Lighting (Council Member Maurice Nelson) Pay The Bills RESOLUTION #19-08 AUDIT THE BILLS On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh Nays – 0 Resolved that the bills be paid on General Fund Abstract # 1 in the following amounts: General Fund No. 1 through 5 = $ 902.64 ADJOURN With no further business, on a motion from Council Member Paul Van Valkenburgh, seconded by Councilmember Keith Mellott, the meeting shall be adjourned. Carried unanimously. Supervisor Dixie Baldrey adjourned the meeting. Respectfully submitted, Rose Williams, Town Clerk

Board Meeting

January 2, 2008

The Organizational Meeting of the Town Board of the Town of Lexington was called to order on January 2, 2008 at 7:00 P.M., by Supervisor Dixie Baldrey at the Lexington Municipal Building, followed by the pledge of allegiance.

Judge Robert Basil administered the Oath of Office to the newly elected officials. They were Supervisor Dixie Baldrey, Council Members; Keith Mellott and Lynn Byrne, Judge Robert Cross, and Supt of Highways, Larry Cross.

A moment of silence was observed in memory of town resident, Joseph Montebello.

PRESENT: Supervisor ....................................... Dixie Baldrey

Council Members......……..….......… Paul Van Valkenburgh

Maurice Nelson

Keith Mellott

Lynn Byrne

Town Clerk ........................….............. Rose Williams

OTHERS PRESENT: Supt. of Highways Larry Cross, Judge Robert Cross, Historian Karen Deeter, Judge Robert Basil, and Mike Ryan (Windham Journal Rep.).

Next Meeting Supervisor Dixie Baldrey said that the next meeting for February will fall on the Primary Day for voting, and asked the Board members when they would like to change the date to. They decided to schedule the next meeting for February 6th, 2008 @ 7:00 pm.

Transfers

RESOLUTION #1-08

TRANSFER IN THE GENERAL FUND

On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was

ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott

This Town Board moves to make the following transfers in the

General Fund for 2007:

From: Central Printing and Mailing, Contractual (A1670.4) = $865.00

(Repair of Vital Records Book)

To: Records Management, Contractual (A1460.4) ===== $865.00

From: Justice, Contractual (A1110.4) = $ 337.94

To: Justice, Personnel (A1110.11) = $ 337.94

From: Assessor, Clerk, Personal Services (A1355.11) == $600.99

To: Assessor, Equipment (A1355.2) ============= $ 600.99

From: Contingency (A1990.4) == $20.00

To: Dues, (A1920.4) ======= $20.00

RESOLUTION #2-08

TRANSFER IN THE HIGHWAY FUND

On a motion by Council Member Maurice Nelson, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott

This Town Board moves to make the following transfers in the

Highway Fund for 2007

From: Machinery, Contractual (DA5130.4) ======= $8,408.63

To: General Repairs, Contractual (DA5110.4) == $ 8,408.63

From: Snow Removal, Contractual (DA5142.4) ====== $10,460.31

To: Snow Removal, Personal Service (DA5142.1) == $10,460.31

Modify the Budget

RESOLUTION #3-08

MODIFY THE HIGHWAY BUDGET

On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED = Ayes – 5 – Baldrey, Byrne, Nelson, Van Valkenburgh, Mellott.

Nays - 0

WHEREAS, the Town of Lexington received a check from New York State Department of Transportation with an excess amount of $1,652.23 to reimburse the Town of Lexington for (Consolidated Highway Improvement Projects) Chips Funds,

THEREFORE, IT IS RESOLVED THAT THIS Town of Lexington Town Board shall modify the 2007 budget:

TO: Estimated Revenue DA510 Chips (DA3501) == $ 1,652.23

TO: Appropriations, Capital Outlay (DA5112.2) ==== $ 1,652.23

Historian Yearly Report

Historian, Karen Deeter, gave the 2007 End of the Year Historian Report and it is on file at the Town Clerk’s Office.

Attorney Tal Rappleyea – Negotiations

Supervisor Dixie Baldrey said that she spoke to Attorney Tal Rappleyea regarding the highway renegotiations of the union contract, and a discussion was held by the Town Board Members. The Town Board Members decided to go with Attorney Tal Rappleyea for the renegotiations with the Highway Department Union. They are going to try to set up a meeting for a Wednesday, at around 4:00 PM, and will need to advertise the public meeting as an open meeting for an executive session to discuss the labor negotiations. The Town Clerk will notify the newspaper personnel of the meeting within 72 hours, and it can also be put on the bulletin board at the front of the Municipal Building.

Laws – Junk & Unsafe Buildings

Supervisor Dixie Baldrey said that Attorney Tal Rappleyea would file the lawsuit immediately on the correct parcel if that is what is needed to proceed on the main street property. The Town Board Members discussed the laws and thought that they should review them, and check them out to see what is in them, to refresh their thoughts regarding the laws. Would like to meet at 6:00 pm on February 6th, 2008 to discuss the laws ---- before the regular meeting.

RESOLUTION #4-08

ACCEPT THE FINANCIAL REPORT

On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution wasADOPTED – Ayes – 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh.

Nays – 0

This Town Board moves to accept the Financial Report as presented by Supervisor Dixie Baldrey dated December 31st, 2007

RESOLUTION #5-08

TOWN BOARD MONTHLY MEETING NIGHT

On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED – Ayes – 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh

Nays - 0

Resolution # 5-08 --- Continued

Resolved, that this Town Board designates the first Tuesday of each month at 7:00 PM to be the regular meeting night of the Town Board of the Town of Lexington, and the meetings will be held at the 3542 Route 42, Municipal Building.

RESOLUTION #6-08

CALLING SPECIAL MEETINGS

On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

It is resolved, that Special Meetings may be called by the Supervisor, provided that 72 hours advance notice be given to Town Board Members, when practical, and that the Supervisor will call a Town Board meeting at the request of two or more Town Board Members.

RESOLUTION #7-08

DESIGNATION OF BANKS

On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board does hereby designate the Key Bank of Windham, Windham, NY and Key Bank of Tannersville, Tannersville, NY and the NBT Bank, NA., of Grand Gorge, NY, as the official depositories for the Town of Lexington funds for the year 2008.

It further resolves, that all funds guarantee a third part Collateral Agreement with the following institutions, which are Key Bank, custodian Key Trust, Cleveland, Ohio, and NBT Bank, NA, custodian Bank of New York (BNY)

RESOLUTION #8-08

INVESTMENT OF IDLE MONIES

On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board hereby authorizes the Town Supervisor to invest idle moneys to MMD’s, CD’s, Treasury Notes, Treasury Bills, and Treasury Bonds at the above banks, with records of account balances to be submitted to the Town Board monthly.

RESOLUTION #9-08

DESIGNATION OF OFFICIAL NEWSPAPER

On a motion by Council Member Lynn Byrne, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board does hereby designate the Windham Journal of Windham, NY, as the Official Newspaper for the Town of Lexington advertising for the year 2008.

RESOLUTION #10-08 (Amended)

MILEAGE COMPENSATION & DINNERS FOR TOWN OFFICIALS

On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays – 0

Resolution #10-08 --- Continued

Resolved, that this Town Board does hereby fix mileage compensation at

$ .50 ½ cents per mile for the following: Assessor for property damage or assessment purposes, Code Enforcement Officer, Constable, Dog Warden, Justices, Town Supt. of Highways, Election Inspectors, Town Clerk/Collector, Town Supervisor, Town Council Members, Planning Board Members, or any appointed or otherwise elected official that goes on official Town business., and;

It further resolves, to use the Internal Revenue Service rate per mile in the future whenever it is updated, and;

Be it further resolved, that this Town Board authorizes payment of meals for Town Officials that attend official meetings, not to exceed $ 18.00 maximum for a dinner and a $35.00 maximum per day.

RESOLUTION #11-08

AUTHORIZE PAYMENT OF DUES TO ASSOCIATIONS AND ETC.

On a motion by Council Member Keith Mellott, seconded by Council Member Maurice Nelson, the following resolution was

ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board authorizes payment of dues to the following Associations: NYS Association of Towns, NYS Planning Federation, Association of Magistrates of NYS, Magistrates Association of Greene County, NYS Tax Receivers and Collectors, Greene County Highway Supt. Association, NYS Supt. of Highways, Assoc., NYS Assessors Association, Greene County Assessors Association, Mountain Top Supervisor’s and Mayor’s Assoc., Columbia-Greene Town Clerk’s Assoc. and the NYS Town Clerk Association.

RESOLUTION #12-08

PAYMENT OF BILLS IN ADVANCE OF BOARD MEETING

On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board authorizes the Supervisor to pay certain claims of indebtedness in advance of Town Board meetings, i.e., electric bills, postage, fuel oil bill, gasoline bill, telephone bill, paychex, Inc., and the Key Bank Credit Card.

No Official Delegate to Association of Towns Annual Meeting this Year

RESOLUTION #13-08

AUTHORIZE SUPERVISOR'S REPORT TO STATE COMPTROLLER

On a motion by Council Member Keith Mellott, seconded by Council Member Paul Van Valkenburgh, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh.

Nays - 0

Resolved, that this Town Board authorizes the Supervisor to use the annual Supervisor’s Financial Report to the State Comptroller for the Annual Financial Report to the Town Board to be filed in the Town Clerk’s Office, where it will be available to all interested persons and to publish an abbreviated form of the report for the 2008 year in the Windham Journal.

Planning Board Member Appointment

Supervisor, Dixie Baldrey said that the term of Robert Hermance expires on 12/31/2007 as a member of the Town of Lexington Planning Board and the Town Board needs to find a replacement.

RESOLUTION #14-08

APPOINT PLANNING BOARD MEMBER

On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board shall appoint Robert Hermance as a Planning Board Member with a term which will begin on 1/1/2008 and expire on 12/31/14

Resignation – Planning Board Member

Supervisor Dixie Baldrey received a letter from Robert (Bob) Cross, Jr. saying that he was resigning as a member of the Town of Lexington Planning Board. The Town Board Members accepted the resignation with regret.

Zoning Board of Appeals Appointment

The membership of Donald Falke expired on 12/31/07 as a member of the Zoning Board of Appeals. Supervisor Dixie Baldrey said that she has been called by residents from the town that Donald Falke doesn’t live in the town now.

RESOLUTION #15-08

APPOINTMENT / ZONING BOARD OF APPEALS MEMBER

On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED - Ayes - 4 - Baldrey, Byrne, Nelson, Van Valkenburgh.

Abstain – 1 - Mellott

Nays - 0

Resolved, that this Town Board shall appoint Arthur Rood as a member of the Zoning Board of Appeals with a term that will begin on 1/1/2008 and expire on 12/31/12.

RESOLUTION #16-08

APPOINTMENTS

On a motion by Council Member Keith Mellott, seconded by Council Member Lynn Byrne, the following resolution was

ADOPTED - Ayes - 5 – Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board makes the following appointments:

Attorney for the Town ............................................. Tal Rappleyea

Disaster Coordinator …………………….……….….. Paul Dwon

Code Enforcement Officer / Zoning Officer ............ James Boyle

Cemetery Custodian …………………..…...……..… George Dart / Roseann West

Registrar of Vital Statistics …………............………. Rose Williams

Historian ……………………………………....………. Karen Deeter

Deputy Historian ……………………………………… Jannel Mellott

Deputy Town Clerk ……………….…….……......….. Alida Bloodgood

Secondary Deputy Town Clerk ….…...….........…… Christine Dwon

Deputy Supervisor ……………................…….…… Paul Van Valkenburgh

Bookkeeper ………… ........................................ ....Trudy Daley

Dog Control Officer ……………….…....…..…....…. Bruce Feml

Records Management Officer ………....…............. Rose Williams

Health Officer ......................................................... Dr. Jacqueline Maier

Youth Director ........................................................ Nina Berger

Youth Director Assist. ............................................. Vacant

Inventory Clerk ....................................................... Christine Dwon

Resolution # 16-08 -- Continued

Be it further resolved, that this Town Board authorizes the Supervisor to make the following committee appointment:

Highway Committee: Chairman – Council Member Paul Van Valkenburgh

Supt. of Highways, Larry Cross

Edwin Dippold, Jr.

Keith Mellott

Consultant – Glenn Hapeman

RESOLUTION #17-08

BUILDING MAINTENANCE

On a motion by Council Member Paul Van Valkenburgh, seconded by Council Member Keith Mellott, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

Resolved, that this Town Board authorizes Council Members Lynn Byrne and Maurice Nelson to approve the expending of moneys for repairs and maintenance on Town Buildings as they deem necessary.

RESOLUTION # 18-08 (Amended)
SALARIES OF ELECTED & APPOINTED OFFICIALS

On a motion by Council Member Keith Mellott, seconded by Council Member, Lynn Byrne, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh,

Nays - 0

This Town Board moves to approve the following salaries of the appointed and elected officials of the Town of Lexington for the year 2008, with the amounts that were stated in the 2008 Budget and the time of payments will be made as specified.

Dixie Baldrey ------- Supervisor ----- Budgeted – Paid Monthly ----- $7,500.
Robert Basil -------Town Justice ------ Budgeted – Paid Quarterly ---- $ 4,140.

Robert Cross ----- Town Justice ------Budgeted – Paid Quarterly ---- $ 4,140.

Maurice Nelson -- Council Member -- Budgeted – Paid Annually ---- $ 2,400.

Paul Van Valkenburgh -- Council Member --- Budgeted -- Paid Annually --- $2,400.

Lynn E. Byrne -- Council Member ---- Budgeted – Paid Annually --- $2,400.

Keith Mellott --- Council Member ----Budgeted – Paid Annually ---- $ 2,400.

Larry Cross --- Supt. of Highways --- Budgeted – Paid Bi-Weekly --- $38,742.

Rose Williams -- Town Clerk / Tax Collector -- Budgeted – Paid Bi-Weekly -- $.28, 038.

Alida Bloodgood----Dep. Town Clerk – Hourly -- Paid $12.50 hourly – Paid Bi-Weekly

Christine Dwon – Sec. Deputy Town Clerk – Paid $12.50 hourly – Paid Bi-Weekly

Georgette Krauss --- Sole Assessor --- Budgeted – Paid Bi-Weekly $ 21,735.

Rose Williams -- Registrar of Vital Statistics -- Budgeted – Paid Annually -- $160.

Rose Williams -- Records Management Officer -- Budgeted - Paid Annually --- $160.

James Boyle ----- Code Enforcement Officer --- Budgeted – Paid Bi-Weekly --- $.12,420.

Dart & West ---- Cemetery Custodian ---- Budgeted ---- Paid Annually --- $425.

Karen Deeter ---- Historian ---- Paid Annually -- $ 240.

Jannel Mellott --- Deputy Historian --- Paid Annually – $110.

Rose Williams --- Planning Board Secretary ---Budgeted -- Paid Bi-Weekly --- $5,641.

John Loftus --- BAR Member ---- Paid Annually – Voucher – $120.

James Tilp ---- BAR Member ----- Paid Annually - Voucher -- $120.

VACANT ---- BAR Member -- Paid Annually – Voucher – $120.

Glenn Howard ----Planning Board Chairman --- Paid Annually -- $860.

Robert Hermance - Deputy Planning Board Chairman -- Paid Annually -- $570.

VACANT --- Planning Board Member ----- Paid Annually -- $395.

Susan Constable --- Planning Board Member ---- Paid Annually -- $395.

Ralph Albino ----- Planning Board Member -- Paid Annually --- $395.

Taris Charysyn ---- Planning Board Member --- Paid Annually ---- $395.

Edwin Dippold, Jr. --- Planning Board Member – Paid Annually --- $395.

Tal Rappleyea --Town Attorney --- (Extras – $135.00 per hr.) - Voucher -- $500./Monthly

Trudy Daley -------- Bookkeeper ------- Hourly -- Paid Bi-Weekly – $10,350.

Bruce Feml ---- -Dog Control Officer ----- Budgeted – Paid Bi-Annually --- $1,400.

Dr. Jacqueline Maier ----Health Officer ---- Budgeted – Paid Annually – $140.

Resolution #18-08 --- Continued

Roseann West ------------Lawn Mowing --------- Voucher ---- $140. Each time

Alida Bloodgood -- Domestic Engineer --- Hourly --- Paid Bi-Weekly ---- $11.00

Peggy Rappleyea --- Assessor Clerk ----- Hourly ---- Paid Bi-Weekly --- $14.50

Peggy Rappleyea --- Court Clerk ---- Hourly --- Paid Bi-Weekly - $14.50

Ann Marie Phelan ------ ZBA Secretary -------Hourly -- Paid Monthly --- $ 11.80

Christine Dwon --- Inventory Clerk -----Budgeted ---- Paid upon Completion ---- $525.

Nina Berger --- Youth Director --- Budgeted --- Paid upon completion --- $ 1,390.

VACANT -- Youth Director Assist. -- Budgeted - Paid upon completion --- $810.

James Boyle --- Building Maintenance – Hourly -- $14.00

Supervisor Dixie Baldrey said that she was presented with a list of unfinished projects which she would like to assign to different Town Board Members to help get them done.

List of Unfinished Projects

1. Casella / Municipal Trees – Trimming

(Council Member Lynn Byrne)

2. Veteran’s Memorial

(All Board Members / Requesting New Sketches)

3. Highway Garage Construction / Repair

(Council Member Paul Van & Supt. of Highways. Larry

Cross)

4. Internet Service – Hughs

(Council Member Keith Mellott / Mid- Hudson

Cable Vision has a grant for Greene Co.)

5. Cell Tower

(Supervisor Baldrey)

6. Carpet repaired in rooms

(Council Member Lynn Byrne & Council Member

Maurice Nelson)

7. Christmas Lights through Main Streets

(Council Member Paul Van Valkenburgh)

8. Concrete by Town Clerk Entrance

(Council Member Lynn Byrne)

9. Park / Main Street – Landscaping

(Council Member Keith Mellott)

10. Update Highway Regulations

(Supt of Highways, Larry Cross & Town Board)

11. Junk Cars and Unsafe Buildings

(Code Enforcement Officer, James Boyle) Review for enforcement.)

12. Emergency Lighting

(Council Member Maurice Nelson)

Pay The Bills

RESOLUTION #19-08

AUDIT THE BILLS

On a motion by Council Member Lynn Byrne, seconded by Council Member Paul Van Valkenburgh, the following resolution was

ADOPTED - Ayes - 5 - Baldrey, Byrne, Nelson, Mellott, Van Valkenburgh

Nays – 0

Resolved that the bills be paid on General Fund Abstract # 1 in the following amounts: General Fund No. 1 through 5 = $ 902.64

ADJOURN

With no further business, on a motion from Council Member Paul Van Valkenburgh, seconded by Councilmember Keith Mellott, the meeting shall be adjourned. Carried unanimously.

Supervisor Dixie Baldrey adjourned the meeting.

Respectfully submitted,

Rose Williams, Town Clerk